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Private Rented Sector Database - Technical Integration

Powys County Council

This public procurement record has 4 releases in its history.

TenderUpdate

04 Aug 2026 at 08:15

UK4 - Tender Notice
Tender

03 Aug 2026 at 10:49

UK4 - Tender Notice
PlanningUpdate

29 Jul 2026 at 11:04

UK3 - Planned Procurement Notice
Planning

26 Jun 2026 at 16:09

UK3 - Planned Procurement Notice
Summary of the contracting process

Powys County Council is procuring technical integration services for its Private Rented Sector Database. The requirement is to develop a connecting mechanism between the council’s existing Property Agent Checker and the new database, enabling the two systems to work together. The work combines database and operating software expertise, real estate agency-related services, and information technology services including consultancy, software development, internet and support services. It is a services contract delivered in the United Kingdom. The council is the public-sector buyer. Suppliers should be able to understand and integrate existing systems with a new database, while taking account of the operational context of property agent checking and private rented sector information.

The procurement has reached tender: Powys County Council invited offers through a below-threshold open competition. Enquiries had to be submitted by 21 August 2026 at 12:00, and tender offers by 28 August 2026 at 12:00. The contract is scheduled to run from 5 October 2026 to 4 October 2029, with an option, at the council’s discretion, to extend by up to three years, potentially until 4 October 2032. Its estimated value is £50,000 excluding VAT and £60,000 including VAT. Technical quality accounts for 70% of the evaluation and commercial considerations, including price, 30%. Electronic submission is allowed through the specified e-tendering system.

This opportunity suits small and medium-sized enterprises with demonstrable experience delivering projects of similar nature, scope, scale and complexity. Relevant suppliers are likely to have practical capability in database integration, software development, systems connectivity and technical support, with an understanding of how to connect an established application to a new database. Bidders must satisfy the financial assessment and insurance requirements set by the council and be registered with the Central Digital Platform before the tender date. The work is suited to a technology provider or integration specialist able to deliver an end-to-end connection, work with existing public-sector systems, and support agreed performance requirements and key performance indicators over the contract period.

How relevant is this notice?

Notice Information

Notice Title

Private Rented Sector Database - Technical Integration

Notice Description

To produce a connecting mechanism to connect between the existing Property Agent Checker (PAC)and the new Private Rented Sector Database. Please see the link to the PAC. https://en.powys.gov.uk/article/18572/Quick-Links

Lot Information

Lot 1

Renewal: The contract will be let for an initial period of three (3) years, with the option to extend for a further period of up to three (3) years. Any extension will be at the sole discretion of the Contracting Authority and will be subject to: -satisfactory performance, including achievement of agreed KPIs; -continued availability of funding and government policy; -the ongoing requirement for the services; and -no material changes to the scope or value that would require a new procurement exercise. The Contracting Authority may exercise the extension in whole or in part (e.g. in annual increments), by providing written notice to the contractor in advance of the contract expiry date.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06be91
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073424-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

70 - Real estate services

72 - IT services: consulting, software development, Internet and support

CPV Codes

48600000 - Database and operating software package

70300000 - Real estate agency services on a fee or contract basis

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
£50,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20263 weeks ago
Submission Deadline
28 Aug 20261 day to go
Future Notice Date
31 Jul 2026Expired
Award Date
Not specified
Contract Period
5 Oct 2026 - 4 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Powys County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LLANDRINDOD WELLS
Postcode
LD1 5LG
Postcode Area
Llandrindod Wells
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
Not specified
Local Authority
Powys
Electoral Ward
Llandrindod South
Westminster Constituency
Brecon, Radnor and Cwm Tawe

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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