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Nottingham Community Housing Association - NCHA202541 Franking Machine Procurement

Nottingham Community Housing Association

This public procurement record has 1 release in its history.

Tender

26 Jun 2026 at 16:51

UK4 - Tender Notice
Summary of the contracting process

The Nottingham Community Housing Association Limited is currently in the tender phase for the procurement of a new franking machine to replace their existing system at their main office in Clifton, Nottingham. This procurement, titled "Nottingham Community Housing Association - NCHA202541 Franking Machine Procurement," falls under the industry categories of postal and telecommunications services as well as office machinery and equipment. The procedure is conducted through an open procurement method with a value of £120,000 to £150,000. The deadline for submission is 27th July 2026 with the enquiry period closing on 20th July 2026. The contract period is expected to commence on 1st October 2026, with an option to extend up to four additional one-year terms.

This tender presents an opportunity for businesses specialising in office machinery and equipment, particularly those with expertise in franking machines, to expand their market presence. The procurement's below-threshold open competition and focus on quality (60%) and price (40%) offer a competitive chance for small and medium enterprises (SMEs) to secure this contract. The successful bidder will be supporting a public undertaking, providing an essential service for the Nottingham Community Housing Association's legal document handling and delivery requirements, aligning with their need for reliability and legal compliance in postal operations.

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Notice Information

Notice Title

Nottingham Community Housing Association - NCHA202541 Franking Machine Procurement

Notice Description

This project is to procure a replacement franking machine for the NCHA main head office in Clifton, Nottingham. The current contract is due to expire this year and the existing machine no longer meets business needs; despite a broader move toward digital communication, a machine remains essential for legal documents and recorded delivery, with relatively low usage of around 750 items per month.

Lot Information

Lot 1

Renewal: Option to extend by four further periods of 1 year (1+1+1+1) up to a maximum term of 5 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06be9f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060527-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

64 - Postal and telecommunications services

CPV Codes

30100000 - Office machinery, equipment and supplies except computers, printers and furniture

64000000 - Postal and telecommunications services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
£120,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jun 20262 months ago
Submission Deadline
27 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 1 Oct 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham Community Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG11 8PY
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
Not specified
Local Authority
Nottingham
Electoral Ward
Clifton East
Westminster Constituency
Nottingham South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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