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IT Classroom Equipment

City of Sunderland College

This public procurement record has 3 releases in its history.

Award

28 Aug 2026 at 11:32

UK6 - Contract Award Notice
Tender

01 Jul 2026 at 12:10

UK4 - Tender Notice
Planning

01 Jul 2026 at 11:53

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

City of Sunderland College, trading as Education Partnership North East, procured IT classroom equipment for the fit-out of its new-build campus in Ashington. The requirement covers desktop computers, portable computers, computer screens and related computer equipment and supplies for teaching, learning and operational spaces. It is a goods procurement covering educational technology and classroom equipment, rather than software, construction or IT consultancy. The buyer’s purpose is to ensure the campus is fully equipped and ready for occupation. Suppliers serving further-education or school environments, and businesses able to provide, configure or supply classroom computing equipment, are within the relevant market. The equipment is to be delivered for use at the college’s new campus in Ashington, Northumberland.

The open procedure has reached the award stage. Three pending awards were made on 28 August 2026: IDNS Ltd was selected for Lots 1 and 2 at £264,088.80 gross; Probrand for Lots 3 and 4 at £114,449.02 gross; and XMA Limited for Lot 5 at £22,888.34 gross. The standstill period ends on 9 September 2026, with signature scheduled for 10 September 2026. Each awarded contract runs from 11 September 2026 to 10 September 2027. The procurement closed to tenders at noon on 28 July 2026, with award decisions due by 1 September 2026. Each lot was evaluated on cost at 45%, quality at 30%, added value at 10% and social value at 15%, including armed-forces considerations. All five lots were complete and included an option to purchase further equipment during the 12-month contract period.

This procurement shows established demand from a further-education buyer for a sizeable, multi-lot classroom technology fit-out, with separate routes for general computer equipment, desktop computers and portable computers. The lots were marked as suitable for small and medium-sized enterprises, and the competition attracted between seven and eight bids per lot, including several SME bids. A credible future competitor would need reliable supply and fulfilment for education settings, the ability to provide desktops, laptops, screens and associated equipment at classroom scale, and sufficient operational capacity to support a new-campus deployment. The evaluation also demonstrates that competitive pricing is important, but technical quality, additional benefits and social value together carry more than half of the assessment. Suppliers should therefore be able to evidence service quality and meaningful social-value delivery, including support relevant to the armed forces.

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Notice Information

Notice Title

IT Classroom Equipment

Notice Description

City of Sunderland College T/A Education Partnership North East have a requirement for the provision of IT classroom equipment. The purpose for this requirement is to support the fitout of the College's new build campus in Ashington ensuring that teaching, learning and operational spaces are fully equipped ready for occupation.

Lot Information

Lot 1

Options: Option to purchase further quantities of equipment during contract period of 12 months

Lot 2

Options: Option to purchase further quantities of equipment during contract period of 12 months

Lot 3

Options: Option to purchase further quantities of equipment during contract period of 12 months

Lot 4

Options: Option to purchase further quantities of equipment during contract period of 12 months

Lot 5

Options: Option to purchase further quantities of equipment during contract period of 12 months

Planning Information

Preliminary market engagement has been undertaken, and indicative pricing information has been obtained to inform the procurement approach and assess market capability in current circumstances.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c105
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082113-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

30200000 - Computer equipment and supplies

30213100 - Portable computers

30213300 - Desktop computer

30230000 - Computer-related equipment

30231000 - Computer screens and consoles

39162000 - Educational equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£401,425 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20261 weeks ago
Submission Deadline
28 Jul 2026Expired
Future Notice Date
2 Jul 2026Expired
Award Date
28 Aug 20261 weeks ago
Contract Period
11 Sep 2026 - 10 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City of Sunderland College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR3 4AH
Postcode Area
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
Not specified
Local Authority
Sunderland
Electoral Ward
Barnes
Westminster Constituency
Sunderland Central

Supplier Information

Number of Suppliers
3
Supplier Names

IDNS Ltd

Probrand Ltd

XMA Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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