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Time Management and Rostering System

Sanctuary Housing Association

This public procurement record has 2 releases in its history.

TenderCancellation

25 Sep 2026 at 14:26

UK12 - Procurement Termination Notice
Tender

01 Jul 2026 at 12:17

UK4 - Tender Notice
Summary of the contracting process

Sanctuary Housing Association sought a time management and rostering system for Sanctuary Supported Living and associated services. The requirement combines software with related IT services and support. Delivery is across the United Kingdom. The system is intended to support workforce time management and staff rostering across the housing association’s supported-living services.

The buyer invited offers through an open procedure. Following evaluation and clarification, the procurement was abandoned because bids did not demonstrate a solution meeting the required combination of time management and rostering requirements; no contract will be awarded under this exercise. The stated tender submission deadline was 31 July 2026 at 11:00, and the enquiry deadline was 15 July 2026 at 16:00. The estimated contract period was 2 November 2026 to 1 November 2031, with an extension option to 1 November 2036. The estimated value was £3,000,000 including VAT. There was one lot. Award was weighted 60% on quality and 40% on cost; technical selection criteria applied.

The requirement suits suppliers able to deliver an integrated time management and rostering solution, with the technical capability to meet the buyer’s combined requirements for Sanctuary Supported Living and associated services. Suppliers need to demonstrate system functionality across both workforce time management and rostering, rather than offering only one of these elements. The evaluation placed greater weight on quality than cost, so providers able to evidence a strong technical solution and service quality were well placed to compete. The opportunity was marked as suitable for small and medium-sized enterprises and voluntary, community and social enterprises, making it relevant to providers of different sizes and organisational types.

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Notice Information

Notice Title

Time Management and Rostering System

Notice Description

To provide a Time Management and Rostering System for Sanctuary Supported Living and associated services

Lot Information

Lot 1

Renewal: As set out in the tender documents

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c11e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091041-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20261 months ago
Submission Deadline
31 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Nov 2026 - 1 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sanctuary Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTER
Postcode
WR1 3ZQ
Postcode Area
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Worcester
Electoral Ward
Cathedral
Westminster Constituency
Worcester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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