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Business Travel and Associated Services

Sheffield City Council

This public procurement record has 2 releases in its history.

Award

22 Sep 2026 at 18:26

UK6 - Contract Award Notice
Tender

01 Jul 2026 at 16:01

UK4 - Tender Notice
Summary of the contracting process

Sheffield City Council procured a managed business travel service for staff travelling within the UK and internationally for visits, meetings and conferences. The service must provide a central booking platform, avoiding searches across multiple sources, together with travel spend reporting and a single point of contact for the Council’s travel requirements. This is a travel management and business travel service, including supporting travel agency activities. Delivery is for Sheffield City Council’s operations in the United Kingdom. The requirement covers one service package and is suitable for small and medium-sized enterprises and voluntary, community and social enterprises. It is a service contract rather than a supply or construction opportunity, and would suit a travel management company able to combine booking technology with operational support and reporting.

The procurement is complete and the contract was awarded to Clarity Travel Limited on 17 September 2026, subject to a standstill period ending on 1 October 2026. The award value is £700,000 excluding VAT (£840,000 including VAT). The contract is due to run from 1 December 2026 to 30 November 2028, with one optional 12-month extension to 30 November 2029. Sheffield City Council used an above-threshold open procedure. The tender deadline was 31 July 2026 at 15:00, enquiries closed on 15 July 2026 at 11:00, and the award decision period ended on 17 September 2026. Evaluation weighted quality at 50%, cost at 40% and social value at 10%. Three bids were received, with one reaching the final stage.

This requirement indicates demand for an established, scalable corporate travel operation serving public-sector staff and occasional domestic and international travel. A credible future competitor would need a centralised booking platform, broad travel search and booking capability, reliable customer support through a single contact point, and useful spend data for Council oversight. Technical readiness includes quality management equivalent to ISO 9001, cyber-security controls equivalent to ISO 27001, and environmental management equivalent to ISO 14001. The service must meet WCAG 2.2 AA accessibility requirements and use BS 7666-compliant address data. Cloud providers should follow the NCSC 14 Cloud Security Principles. Suppliers would also need capacity to evidence substantial employers’, public, professional and product liability insurance, and to manage legally binding subcontractor arrangements where required.

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Notice Information

Notice Title

Business Travel and Associated Services

Notice Description

An established business travel managed service platform for staff members who occasionally need to travel across the Country (sometimes across the world) to undertake visits, attend meeting and conferences etc. The system should allow bookings to be made from one central location without the need to undertake long search exercises from multiple sources. It must also provide the Council with useful spend data and a single point of contact for all our travel needs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c1a8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089867-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63000000 - Supporting and auxiliary transport services; travel agencies services

63516000 - Travel management services

79997000 - Business travel services

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
£700,000 £500K-£1M
Awards Value
£700,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20261 months ago
Submission Deadline
31 Jul 2026Expired
Future Notice Date
Not specified
Award Date
17 Sep 20261 months ago
Contract Period
1 Dec 2026 - 30 Nov 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sheffield City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2HH
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE32 Sheffield
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

Clarity Travel Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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