Business Travel and Associated Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06c1a8-2026-07-01T16:01:46+01:00",
    "date": "2026-07-01T16:01:46+01:00",
    "ocid": "ocds-h6vhtk-06c1a8",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPQT-9425-JWVM",
            "name": "Sheffield City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPQT-9425-JWVM"
            },
            "address": {
                "streetAddress": "Town Hall, Pinstone Street,",
                "locality": "Sheffield",
                "postalCode": "S1 2HH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE32"
            },
            "contactPoint": {
                "name": "Rachael Ackernley",
                "email": "Rachael.Ackernley@sheffield.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://sheffield.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPQT-9425-JWVM",
        "name": "Sheffield City Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "Not required as this is a renewal of known services"
    },
    "tender": {
        "id": "100108777",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Business Travel and Associated Services",
        "description": "An established business travel managed service platform for staff members who occasionally need to travel across the Country (sometimes across the world) to undertake visits, attend meeting and conferences etc. The system should allow bookings to be made from one central location without the need to undertake long search exercises from multiple sources. It must also provide the Council with useful spend data and a single point of contact for all our travel needs.",
        "status": "active",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "63516000",
                        "description": "Travel management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79997000",
                        "description": "Business travel services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE32",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 840000,
            "amount": 700000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103584&TID100108777&B=",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-07-31T15:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-07-15T11:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-17T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "LOT-0000",
                "status": "active",
                "value": {
                    "amountGross": 840000,
                    "amount": 700000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "15.1.1 Legal Capacity to perform the contract: (i) Supplier must provide details of all Suppliers/ Sub-Contractors that they will use to deliver this contract. (ii) Where relying on a Sub-Contractor to deliver the Essential Elements of the contract, the Supplier, must confirm that they will enter into a legally binding contract with each Sub-Contractor. 15.1.2 Insurance Requirements: (i) Employers Liability - minimum of PS10,000,000 (ten million pounds) (ii) Public Liability - minimum of PS5,000,000 (five million pounds) (iii) Professional Indemnity/ Product Indemnity - minimum of PS1,000,000 (one million pounds) (iv) Product Indemnity - minimum of PS5,000,000 (five million pounds) (The above insurance levels are not required for participation but will be needed if successful and must be evidenced pre contract signature.)"
                        },
                        {
                            "type": "technical",
                            "description": "Quality Assurance (ISO9001) or an equivalent process Cyber Security (ISO27001) or an equivalent process Environmental Management (ISO140001) or an equivalent process Accreditations with a specific body e.g., SRA, RIBA, ICE All solutions must be compliant with W3C WCAG -2.2 to AA accessibility standard, please confirm whether you meet this standard Data fields for addresses held in the system will be compliant with BS7666. Providers of cloud based services should comply with NSCS 14 Cloud Security Principles"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-12-01T00:00:00Z",
                    "endDate": "2028-11-30T23:59:59Z",
                    "maxExtentDate": "2029-11-30T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 x 12 months optional extension"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "061909-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/061909-2026",
                "datePublished": "2026-07-01T16:01:46+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}