Notice Information
Notice Title
Gartan Roster
Notice Description
Provision of the Gartan rostering system which includes availability, payroll and cloud hosting.
Procurement Information
Direct award to the incumbent as WYFRS would be exposed to limited or no support for the transition of rostering into the new HRM solution, expected at this stage to take place in 2027, a 24 month extension is in place. Both support/office and operational impact would be expected.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06c27f
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/062326-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Direct
- Procurement Method Details
- Direct award
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £216,070 £100K-£500K
- Contracts Value
- £216,070 £100K-£500K
Notice Dates
- Publication Date
- 2 Jul 20261 weeks ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 1 Jul 20262 weeks ago
- Contract Period
- 14 Aug 2026 - 15 Aug 2028 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WEST YORKSHIRE FIRE AND RESCUE AUTHORITY
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- BRADFORD
- Postcode
- BD11 2DY
- Post Town
- Bradford
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE4 West Yorkshire
- Small Region (ITL 3)
- TLE44 Calderdale and Kirklees
- Delivery Location
- Not specified
-
- Local Authority
- Kirklees
- Electoral Ward
- Birstall and Birkenshaw
- Westminster Constituency
- Spen Valley
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/062326-2026
2nd July 2026 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/062315-2026
2nd July 2026 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-06c27f-2026-07-02T14:37:40+01:00",
"date": "2026-07-02T14:37:40+01:00",
"ocid": "ocds-h6vhtk-06c27f",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PYTC-9788-PZGW",
"name": "West Yorkshire Fire and Rescue Authority",
"identifier": {
"scheme": "GB-PPON",
"id": "PYTC-9788-PZGW"
},
"address": {
"streetAddress": "FSHQ, Bradford Road, Birkenshaw",
"locality": "Bradford",
"postalCode": "BD112DY",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKE44"
},
"contactPoint": {
"email": "Tenders@westyorksfire.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-NI018486",
"name": "TOTALMOBILE LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "NI018486"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PQCH-5452-NTRL"
}
],
"address": {
"streetAddress": "3rd Floor, 35 Dp 35-37 Donegall Place",
"locality": "Belfast",
"postalCode": "BT1 5BB",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKN06"
},
"contactPoint": {
"email": "tenders@totalmobile.co.uk"
},
"roles": [
"supplier"
],
"details": {
"url": "https://www.totalmobile.co.uk/",
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PYTC-9788-PZGW",
"name": "West Yorkshire Fire and Rescue Authority"
},
"tender": {
"id": "WYFRS0210",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Gartan Roster",
"description": "Provision of the Gartan rostering system which includes availability, payroll and cloud hosting.",
"status": "complete",
"procurementMethod": "direct",
"procurementMethodDetails": "Direct award",
"procurementMethodRationale": "Direct award to the incumbent as WYFRS would be exposed to limited or no support for the transition of rostering into the new HRM solution, expected at this stage to take place in 2027, a 24 month extension is in place. Both support/office and operational impact would be expected.",
"specialRegime": [
"concession"
],
"lots": [
{
"id": "1",
"status": "complete"
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
}
],
"procurementMethodRationaleClassifications": [
{
"id": "singleSuppliersTechnicalReasons"
}
]
},
"awards": [
{
"id": "1",
"status": "active",
"value": {
"amountGross": 259284,
"amount": 216070,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-NI018486",
"name": "TOTALMOBILE LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
}
],
"deliveryAddresses": [
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"contractPeriod": {
"startDate": "2026-08-15T00:00:00+01:00",
"endDate": "2028-08-15T23:59:59+01:00"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "062315-2026",
"documentType": "awardNotice",
"noticeType": "UK5",
"description": "Transparency notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/062315-2026",
"datePublished": "2026-07-02T14:27:48+01:00",
"format": "text/html"
}
],
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-07-02T23:59:59+01:00",
"status": "scheduled"
}
]
},
{
"id": "2",
"status": "active",
"mainProcurementCategory": "services",
"suppliers": [
{
"id": "GB-COH-NI018486",
"name": "TOTALMOBILE LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
}
],
"deliveryAddresses": [
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"relatedLots": [
"1"
]
}
],
"language": "en",
"contracts": [
{
"id": "1",
"awardID": "1",
"status": "active",
"period": {
"startDate": "2026-08-15T00:00:00+01:00",
"endDate": "2028-08-15T23:59:59+01:00"
},
"value": {
"amountGross": 259284,
"amount": 216070,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2026-07-02T00:00:00+01:00",
"documents": [
{
"id": "062326-2026",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/062326-2026",
"datePublished": "2026-07-02T14:37:40+01:00",
"format": "text/html"
}
]
},
{
"id": "2",
"awardID": "2",
"status": "active",
"period": {
"startDate": "2026-08-15T00:00:00+01:00",
"endDate": "2028-08-15T23:59:59+01:00"
},
"value": {
"amountGross": 259284,
"amount": 216070,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2026-07-02T00:00:00+01:00",
"documents": [
{
"id": "062326-2026",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/062326-2026",
"datePublished": "2026-07-02T14:37:40+01:00",
"format": "text/html"
}
]
}
]
}