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Short and Long-Term Lease and Fleet Management

ESSEX COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Planning

09 Jul 2026 at 08:34

UK2 - Preliminary Market Engagement Notice
Planning

08 Jul 2026 at 12:32

UK1 - Pipeline Notice
Summary of the contracting process

Essex County Council is currently in the planning stage for a procurement process focusing on "Short and Long-Term Lease and Fleet Management" services. This tender involves the provision and management of vehicle leasing and fleet management services, including long-term leases, short-term hires, and specialist vehicles to support the Council's operational needs. The industry category pertains to services related to motor vehicles and financial leasing. The project is set to commence on 30th November 2026, with the contract running until 29th November 2028, and it may extend up to 29th November 2031. The procurement process is being undertaken through an open procedure, with an upcoming notice date anticipated on 5th October 2026. Interested parties should note that Essex County Council is a sub-central government public authority based in Chelmsford.

This tender represents a significant opportunity for businesses in the vehicle leasing and management industry, especially those specialising in fleet growth and vehicle adaptation services. Companies with capabilities in providing a flexible and scalable fleet management solution and associated services such as maintenance, roadside assistance, and compliance support will find this tender a valuable prospect. The contract's value is estimated at £15 million, making it a substantial opportunity for business growth. Companies experienced in delivering diverse vehicle options, including modified and specialist vehicles, will be particularly well-suited to compete for this procurement process, potentially benefiting from long-term partnerships with Essex County Council and contributing to their operational efficiencies.

How relevant is this notice?

Notice Information

Notice Title

Short and Long-Term Lease and Fleet Management

Notice Description

Essex County Council is seeking a provider to deliver Vehicle Leasing and Fleet Management Services. The contract will include the provision and management of long-term leased vehicles, short-term hire vehicles and specialist vehicles to support operational service delivery across the Council. Vehicle requirements are expected to include, but are not limited to: Cars, vans and light commercial vehicles; 4x4 vehicles and pick-up trucks; People carriers and minibuses; Specialist and adapted vehicles, including wheelchair-accessible vehicles and other bespoke vehicle requirements; Vehicle conversions and modification services, where required. Associated services are expected to include fleet management, maintenance management, compliance support, roadside assistance, vehicle delivery and collection, reporting, account management and related support services. The contractor will be required to provide a flexible and scalable solution capable of accommodating changes in fleet size, operational requirements and organisational structures throughout the contract term.

Planning Information

Essex County Council (ECC) is undertaking Preliminary Market Engagement (PME) to inform a future procurement for Vehicle Leasing and Fleet Management Services. The scope of this engagement includes: Long-term vehicle leasing Short-term vehicle hire Specialist and modified vehicles Vehicle availability and lead times Commercial and pricing models Fleet growth and demand management Delivery and collection services Whole life costing Future market developments The PME is being conducted through a Request for Information (RFI), available via the Open e-tendering portal at www.open-uk.org under reference OPEN20261523. Suppliers wishing to participate should register their interest and submit their completed RFI response through Open by the stated deadline. Any clarification questions should be submitted using the messaging facility within the Open portal. For guidance on using the Open system, please visit: www.open-hub.org/how-to-guides For routine queries (passwords, account queries, locating information, etc.) email: open.support@nepo.org Please note: The Open system is available 24 hours a day, 7 days a week. Technical support is available: Monday to Thursday: 08:30 - 17:00 Friday: 08:30 - 16:30

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c65d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064478-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

66 - Financial and insurance services

CPV Codes

34100000 - Motor vehicles

50111000 - Fleet management, repair and maintenance services

50117100 - Motor vehicle conversion services

66114000 - Financial leasing services

Notice Value(s)

Tender Value
£15,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jul 20266 days ago
Submission Deadline
Not specified
Future Notice Date
5 Oct 20263 months to go
Award Date
Not specified
Contract Period
30 Nov 2026 - 29 Nov 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESSEX COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1QH
Post Town
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
TLH3 Essex
Local Authority
Chelmsford
Electoral Ward
Moulsham and Central
Westminster Constituency
Chelmsford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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