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DN820883 Servicing and Maintenance of Fire Extinguishers

Swindon Borough Council

This public procurement record has 1 release in its history.

Tender

16 Jul 2026 at 11:05

UK4 - Tender Notice
Summary of the contracting process

Swindon Borough Council is buying services to inspect, service and maintain fire extinguishers across buildings within the Borough of Swindon. The requirement covers fire-extinguisher servicing and maintenance, with associated fire-prevention and repair and maintenance services. The work applies to the council’s listed buildings, as set out in the tender documents. This is a public-sector facilities compliance opportunity for providers able to maintain fire-extinguishing equipment across multiple council premises. The main requirement is classified as services, with fire extinguishers and fire-prevention services also included. Suppliers will need to work across the council’s building portfolio in Swindon and deliver the specified servicing regime throughout the contract term.

The process has reached tender: Swindon Borough Council invited offers through a below-threshold open competition. Clarification questions had to be submitted electronically by 30 July 2026 at 14:00 UK local time, and completed responses were due by 7 August 2026 at 14:00 UK local time. The single lot covers a three-year contract from 21 September 2026 to 20 September 2029. Estimated spend is £150,000 to £170,000 excluding VAT across the term; the published lot value is £170,000 excluding VAT and £204,000 including VAT. Evaluation is based on price at 60% and quality at 40%, comprising project implementation, quality assurance, health and safety, and social value, each weighted at 10%.

This opportunity suits specialist fire-safety service providers with experience servicing and maintaining fire extinguishers across multiple buildings. The council specifically seeks suitably qualified and experienced providers, so bidders should be able to demonstrate relevant technical delivery capability, reliable planned maintenance processes and the capacity to cover a building portfolio across Swindon for three years. Quality assurance and health and safety are explicit evaluation areas, favouring suppliers with robust inspection, reporting, risk-control and compliance arrangements. The implementation approach will also be assessed, so bidders need a credible mobilisation and service-delivery plan. Social value accounts for part of the quality assessment, making this relevant to businesses able to offer measurable wider community benefits alongside safe, consistent and responsive equipment maintenance.

How relevant is this notice?

Notice Information

Notice Title

DN820883 Servicing and Maintenance of Fire Extinguishers

Notice Description

Servicing and Maintenance of Fire Extinguishers Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Servicing and Maintenance of Fire Extinguishers. This project involves the servicing and maintenance of Fire extinguishers for each of the buildings listed within the tender documentation, Appendix A which are situated within the Borough of Swindon. The contract term will be for 3 years as stated in the RFQ documents. Estimated contract spend is between PS150,000 ex VAT and PS170,000 ex VAT across the 3-year contract term. Full details relating to the Services are provided in the RFQ documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com RFQ clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 30th July 2026, 1400 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. RFQ Responses are required to be submitted no later than 7th August 2026, 1400 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender and Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN820883. No Tender submissions will be considered without completing the RFQ documents in full including attachments and returning them in alignment with the instructions within the RFQ documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cca3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067138-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services

75 - Administration, defence and social security services

CPV Codes

35111300 - Fire extinguishers

50000000 - Repair and maintenance services

75251110 - Fire-prevention services

Notice Value(s)

Tender Value
£170,000 £100K-£500K
Lots Value
£170,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20262 months ago
Submission Deadline
7 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
21 Sep 2026 - 20 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Swindon Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK14 Swindon
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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