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Mobile Data Terminal Software

Mid and West Wales Fire and Rescue Authority

This public procurement record has 6 releases in its history.

TenderUpdate

03 Sep 2026 at 16:06

UK4 - Tender Notice
TenderUpdate

02 Sep 2026 at 16:20

UK4 - Tender Notice
TenderUpdate

21 Aug 2026 at 11:40

UK4 - Tender Notice
TenderUpdate

21 Aug 2026 at 09:49

UK4 - Tender Notice
Tender

11 Aug 2026 at 09:40

UK4 - Tender Notice
Planning

22 Jul 2026 at 15:21

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Mid and West Wales Fire and Rescue Authority is procuring mobile data terminal software on behalf of itself, South Wales Fire and Rescue Service and North Wales Fire and Rescue Service. The requirement covers software for fire appliance tablets, a communications gateway for mobile resources, an information and configuration update system for appliance tablets, a hydrant management system and an operational data management system. This is a software supply, implementation, support, maintenance, configuration and data management service, including information technology services (CPV 48000000). Delivery is required across Wales. The lead buyer is based in Carmarthen, with the participating services headquartered in Llantrisant and St Asaph. Suppliers should therefore be able to support multiple Welsh fire and rescue organisations and operational users across the country.

The procurement has reached tender: the three fire and rescue organisations invited offers through an open procedure. The enquiry deadline was 4 September 2026 at 5pm, and the tender submission deadline is 11 September 2026 at noon. The anticipated award decision date is 19 October 2026. The contract is expected to run from 9 November 2026 to 8 November 2029, with an option to extend by 48 months at 24-month intervals, up to 8 November 2033. The estimated value is £3,000,000 excluding VAT, or £3,600,000 including VAT. There is one lot, suitable for SMEs. Evaluation is based on technical and quality at 70%, price at 20% and social value at 10%. Offers may be submitted electronically in English or Welsh.

This opportunity suits software suppliers with experience delivering and supporting operational systems for emergency services, mobile workforces or other safety-critical organisations. Relevant capability includes developing or supplying tablet applications, mobile communications gateways, configuration and information update tools, hydrant or asset management systems, and operational data platforms. Suppliers should be able to implement, configure, maintain and provide ongoing technical support for an integrated solution used by fire appliance crews and service teams. The multi-organisation requirement favours businesses with the capacity to manage deployment, updates, support and service relationships across Wales rather than a single-site installation. Experience handling operational data, integrating mobile resources and working with public-sector users would be particularly relevant. The tender is explicitly suitable for small and medium-sized enterprises, while Welsh-language capability may help suppliers meet the submission and service context.

How relevant is this notice?

Notice Information

Notice Title

Mobile Data Terminal Software

Notice Description

Mid and West Wales Fire and Rescue Authority will be undertaking this procurement for Mobile Data Terminal Software on behalf of itself, South Wales Fire and Rescue Service and North Wales Fire and Rescue Service. This tender is to procure software for the following: Fire appliance tablets Communications gateway for mobile resources Information and configuration update system for fire appliance tablets Hydrant management system Operational data management system

Lot Information

Lot 1

Renewal: option to extend by 48 months at 24-month intervals

Planning Information

To inform open FTS tender, suppliers are invited to an online information event on 6th August 2026, 10am - 10:45am, via Microsoft Teams, where representatives of Mid and West Wales Fire and Rescue Authority, as the lead on this procurement, will outline the procurement and the tender submission process, as well as fielding questions from prospective bidders. Please register your interest to bid for this opportunity via the sell2wales notice and register your place at the engagement event by contacting David Williams - procurement@mawwfire.gov.uk by 5pm on 4th August 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d11a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083602-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72222300 - Information technology services

72261000 - Software support services

72263000 - Software implementation services

72265000 - Software configuration services

72267000 - Software maintenance and repair services

72268000 - Software supply services

72322000 - Data management services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20261 weeks ago
Submission Deadline
11 Sep 2026Expired
Future Notice Date
10 Aug 2026Expired
Award Date
Not specified
Contract Period
9 Nov 2026 - 8 Nov 2029 3-4 years
Recurrence
2033-08-03

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Mid and West Wales Fire and Rescue Authority
Additional Buyers

North Wales Fire and Rescue Service

South Wales Fire and Rescue Service

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 1SP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL Wales
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town West
Westminster Constituency
Caerfyrddin

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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