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HHS - Grounds Maintenance

Hundred Houses Society Ltd

This public procurement record has 2 releases in its history.

PlanningUpdate

24 Jul 2026 at 11:00

UK2 - Preliminary Market Engagement Notice
Planning

23 Jul 2026 at 16:57

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hundred Houses Society Ltd intends to procure grounds maintenance services for its housing stock and communal areas in Cambridge and elsewhere across the buyer’s housing estate in the United Kingdom. The work covers routine grass cutting, hedge and shrub maintenance, weed control, pruning, leaf clearance, litter picking and general upkeep of external communal areas. It also includes associated external estate services, seasonal works and reactive grounds maintenance when instructed. This is a services contract, covering repair and maintenance and horticultural services. Eastern Procurement Limited is managing the procurement for Hundred Houses Society. The requirement is intended to support the condition, appearance and day-to-day upkeep of communal outdoor spaces serving residents and the wider housing stock.

This procurement is at the planning stage: Hundred Houses Society has stated an intention to procure, but has not yet invited suppliers to tender. The planned contract is one lot and is expected to run from 1 November 2026 to 30 October 2031, with renewal provisions allowing extension to 31 October 2033. Its estimated value is £560,000 excluding VAT, or £672,000 including VAT. The buyer is undertaking preliminary market engagement to understand supplier capability and capacity, current market conditions, suitable systems and reporting, and customer portal information. Suppliers are invited to complete a pre-market engagement questionnaire by 13 August 2026. The requirement is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises.

The planned requirement will suit established grounds maintenance contractors and external estate service providers able to maintain housing sites and communal areas at scale. Relevant capability includes scheduled grass cutting, hedge and shrub care, weed control, pruning, leaf clearance, litter picking and routine site presentation, alongside seasonal programmes and responsive work instructed as needed. Suppliers should be prepared to demonstrate experience, qualified personnel and the operational capacity to deliver both planned and reactive services across a housing stock. The buyer is particularly seeking market input on supplier capacity, service systems, reporting arrangements and customer portal information. Businesses with practical grounds maintenance expertise, reliable field teams and suitable digital reporting or customer communication systems should consider contributing during this early preparation stage.

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Notice Information

Notice Title

HHS - Grounds Maintenance

Notice Description

Hundred Houses Society is seeking to appoint a suitably experienced and qualified Supplier to provide grounds maintenance services across its housing stock and communal areas. The services will include routine grass cutting, hedge and shrub maintenance, weed control, pruning, leaf clearance, litter picking, the general upkeep of external communal areas and associated works. The Supplier will also be required to undertake seasonal works and reactive grounds maintenance services where instructed.

Planning Information

Eastern Procurement is undertaking preliminary market engagement on behalf of Hundred Houses Society ahead of the procurement of its upcoming Grounds Maintenance contract. The purpose of this engagement is to invite input from the market to help us: • Understand supplier capabilities and capacity • Ensure the procurement reflects current market conditions • Develop a contract that is fit for purpose and aligned with Hundred Houses Society's requirements • Understand the systems, reporting and customer portal information available to clients We encourage all suppliers with experience in delivering grounds maintenance and associated external estate services to engage with us at this early stage. Interested organisations are invited to complete the Hundred Houses Grounds Maintenance Pre-Market Engagement Questionnaire. This will allow suppliers to express their interest and provide initial feedback to help shape the procurement. Questionnaire link: https://forms.cloud.microsoft/Pages/ResponsePage.aspx?id=BmEWxw9wLE-GasFMTr_eB54C5ic4nghElfPsJPP1B4VUOUJaUUlBVlg0RlE5ODgzOEowRDFDV0ZTSC4u The deadline for completing the questionnaire is 13th August 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d281
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070152-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

50000000 - Repair and maintenance services

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

Notice Value(s)

Tender Value
£560,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 30 Oct 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hundred Houses Society Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB4 1QW
Postcode Area
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH1 East Anglia
Local Authority
Cambridge
Electoral Ward
East Chesterton
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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