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Replacement Contract Management, Billing and Invoicing System

KENT COUNTY COUNCIL TRADING AS PROCUREMENT SERVICES

This public procurement record has 1 release in its history.

Planning

24 Jul 2026 at 14:28

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Kent County Council, operating under Procurement Services, is in the planning stage for a public procurement process aimed at replacing its existing Enterprise Resource Planning (ERP) system. The tender, titled "Replacement Contract Management, Billing and Invoicing System," is part of their ongoing market engagement. The council, based in West Malling, UK, is specifically seeking cloud-based solutions that enhance the management of quoting, contract lifecycle, billing, ordering, and integration with existing systems. The procurement falls under services within the business software category, with an estimated value of £150,000 and key milestones scheduled for completion by 31st July 2026. The implementation period is anticipated to start on 1st January 2027 and conclude by 31st December 2030.

This tender provides a strategic opportunity for businesses specialising in enterprise software development, system management, integration consultancy, and SaaS solutions to expand their portfolio within public sector projects. The planning process allows suppliers to influence the final specification by sharing market intelligence and feedback, which can position them favourably in future evaluation phases. Companies with expertise in modern digital transformation, software integration, billing systems, and ERP implementation are particularly well-suited to compete for this contract, helping to enhance both their reputation and service offerings in the public procurement sector.

How relevant is this notice?

Notice Information

Notice Title

Replacement Contract Management, Billing and Invoicing System

Notice Description

Commercial Services Group (CSG) is undertaking preliminary market engagement to inform the future procurement of a replacement Enterprise Resource Planning (ERP) solution. The organisation is seeking supplier input and market intelligence regarding modern cloud-based solutions capable of supporting the end-to-end management of: *Quotation and proposal generation *Product and pricing configuration *Contract lifecycle management *Purchase order generation *Billing and invoicing *EDI invoice processing *Invoice validation and exception management *Customer and supplier account management *Reporting and analytics *Audit, security and governance requirements *Integration with existing corporate systems The outcome of this engagement will assist CSG in refining its requirements, understanding market capability, identifying delivery risks and determining the most appropriate procurement approach. Responses will not form part of any future evaluation or award process For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Business-transaction-and-personal-business-software-package./5525439GXH To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/5525439GXH

Planning Information

Commercial Services Group (CSG) is undertaking preliminary market engagement to inform the future procurement of a replacement Enterprise Resource Planning (ERP) solution.. The organisation is seeking supplier input and market intelligence regarding modern cloud-based solutions capable of supporting the end-to-end management of: •Quotation and proposal generation •Product and pricing configuration •Contract lifecycle management •Purchase order generation •Billing and invoicing •EDI invoice processing •Invoice validation and exception management •Customer and supplier account management •Reporting and analytics •Audit, security and governance requirements •Integration with existing corporate systems The outcome of this engagement will assist CSG in refining its requirements, understanding market capability, identifying delivery risks and determining the most appropriate procurement approach. Responses will not form part of any future evaluation or award process. ________________________________________ Background CSG currently operates a system to support quoting, contract management, billing and invoice processing activities across Procurement Services operations. The organisation intends to replace the existing platform with a modern SaaS-based solution capable of supporting future service requirements whilst improving automation, auditability, integration and operational efficiency.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d380
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070405-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48400000 - Business transaction and personal business software package

48442000 - Financial systems software package

48444100 - Billing system

48451000 - Enterprise resource planning software package

48781000 - System management software package

72212781 - System management software development services

72227000 - Software integration consultancy services

72263000 - Software implementation services

72268000 - Software supply services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
31 Jul 2026Expired
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KENT COUNTY COUNCIL TRADING AS PROCUREMENT SERVICES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MALLING
Postcode
ME19 4YT
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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