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The Provision of Multifunctional Print Devices and Associated Digital Transformation Solutions

Dudley Metropolitan Borough Council

This public procurement record has 1 release in its history.

Award

27 Jul 2026 at 16:12

Award Notice
Summary of the contracting process

Dudley Metropolitan Borough Council procured multifunctional print devices and associated digital transformation solutions for its estate. The requirement covers supplying and maintaining all multifunction devices, distributing consumables as needed, and relocating devices between sites when requested. This is primarily an office and computing equipment requirement, with related repair and maintenance services. Delivery and activity are within the borough of Dudley. The council is the buyer and a central purchasing body. The work therefore suits suppliers able to provide a managed print estate rather than one-off equipment sales, with operational coverage across multiple council sites and the capability to support devices throughout their use. It is relevant to manufacturers, authorised resellers, managed print providers and office-equipment maintenance specialists offering integrated hardware, supplies, relocation and support services.

The procurement has reached completion and the contract was awarded on 27 July 2026 to Sharp Business Systems UK plc. The contract is active, valued at £500,000, and was signed on 27 July 2026. The procedure was a limited award without prior publication of a call for competition, using an approved call-off from the University of Essex–Dukefield Procurement Framework. One bid was recorded. Evaluation was based on price at 40% and quality at 60%. The procurement was structured as one lot, although that lot is recorded as cancelled while the associated award remains active. The award relates to the supply, maintenance, consumables distribution and relocation of multifunction devices for Dudley Metropolitan Borough Council. The procurement was covered by the Government Procurement Agreement.

This award demonstrates established demand from Dudley Metropolitan Borough Council for a managed multifunction-device service combining equipment supply, maintenance, consumables logistics and inter-site relocation. A credible future competitor would need to manage a dispersed public-sector device estate, provide dependable maintenance and respond to relocation requests across council sites. It would also need reliable distribution arrangements for consumables and the operational capacity to support devices throughout their service life. The evaluation weighting shows that quality was more important than price, so evidence of service resilience, response performance, maintenance capability and effective account management would be important alongside competitive costs. Manufacturers, authorised channel partners and managed print specialists with public-sector delivery experience are the closest fit, particularly larger providers able to coordinate equipment, field support and logistics under one service model.

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Notice Information

Notice Title

The Provision of Multifunctional Print Devices and Associated Digital Transformation Solutions

Notice Description

The contract covers the supply and maintenance of all Multifunction Devices (MFDs) across the estate, including the distribution of consumables as required. The contractor is also responsible for relocating devices between sites upon request.

Lot Information

Lot 1

The supply and maintenance of all Multifunction Devices (MFDs) across the estate, including the distribution of consumables as required. The contractor is also responsible for relocating devices between sites upon request.

Procurement Information

Approved call off via University of Essex - Dukefield Procurement Framework

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d484
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070903-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£500,000 £500K-£1M

Notice Dates

Publication Date
27 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dudley Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUDLEY
Postcode
DY1 1HF
Postcode Area
Dudley
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG36 Dudley
Delivery Location
TLG36 Dudley
Local Authority
Dudley
Electoral Ward
St. James's
Westminster Constituency
Dudley

Supplier Information

Number of Suppliers
1
Supplier Name

Sharp Business Systems

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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