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Legal Case Management System

London Borough of Barking and Dagenham

This public procurement record has 1 release in its history.

Planning

27 Jul 2026 at 22:42

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Barking and Dagenham intends to procure a modern, cloud-based legal case and matter management system for its Legal Services department. The requirement is for a Software as a Service solution supporting local-authority legal casework, including document and email management, workflow management, time recording, reporting and secure access. The scope also covers implementation, migration of existing data, user training and ongoing support. The council is exploring a supported cloud replacement to improve the efficiency, reporting and resilience of a busy legal service. This is a technology and professional support services requirement, involving legal case management, database, storage and content management software. Delivery will support the council’s Legal Services department in Barking and Dagenham, London.

This procurement is at the planning stage and the council is conducting early market engagement, rather than inviting tenders. It expects to publish a future notice around October 2026 and is asking interested suppliers to submit expressions of interest by 14 August 2026. The engagement is intended to inform the council about available functionality, delivery models, indicative implementation timescales, data migration and support arrangements. The anticipated service commencement period is October to November 2027, subject to approval, procurement timing and implementation planning. The planned contract period is 1 September 2027 to 31 August 2030, with a possible extension to 31 August 2031. One lot is planned, with renewal available; the procurement is above the relevant threshold.

This will suit suppliers of established cloud legal case and matter management platforms, particularly those with experience supporting local-authority or other complex public-sector legal teams. Relevant capability includes secure Software as a Service delivery, legal casework workflows, document and email integration, time recording, management reporting, resilient access and storage, implementation, data migration, training and long-term customer support. Suppliers should be prepared to explain their delivery model, functionality, implementation approach, migration risks and indicative timescales, as these are matters the council is investigating before finalising its procurement. The planned requirement is identified as suitable for small and medium-sized enterprises and voluntary, community and social enterprises, so specialist providers and capable delivery partnerships may be well placed to prepare.

How relevant is this notice?

Notice Information

Notice Title

Legal Case Management System

Notice Description

London Borough of Barking and Dagenham is undertaking early market engagement to inform potential suppliers of the Council's intention to procure a modern, cloud-based legal case and matter management system for its Legal Services department. The Council wishes to hear from suitably experienced suppliers that can provide Software as a Service solutions capable of supporting local authority legal casework, document and email management, workflow management, time recording, reporting, secure access, implementation, data migration, training and ongoing support. The Council is exploring options for a supported cloud-based replacement that can meet the needs of a busy local authority legal service and support improved efficiency, reporting and resilience. This market engagement is intended to help the Council understand the current supplier market, available functionality, delivery models, indicative implementation timescales, migration considerations and support arrangements The indicative service commencement period is between October and November 2027, subject to approval, procurement timetable and implementation planning. This advert is for market engagement purposes only and does not constitute a call for competition, a tender opportunity or a commitment by the Council to procure any goods or services. Participation in this engagement will not confer any advantage in any future procurement process. Any future procurement will be conducted in accordance with the Council's procurement rules and applicable procurement legislation, with steps taken to ensure transparency, equal treatment and non-discrimination. Suppliers wishing to participate should submit their expression of interest should do so by 14th August 2026 to edna.amolo@lbbd.gov.uk and also register on the Council's e-tendering portal https://lbbd.bravosolution.co.uk/web/login.shtml and central digital platform Suppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK. where the tenders may be published

Planning Information

London Borough of Barking and Dagenham is undertaking early market engagement to inform potential suppliers of the Council’s intention to procure a modern, cloud-based legal case and matter management system for its Legal Services department. The Council wishes to hear from suitably experienced suppliers that can provide Software as a Service solutions capable of supporting local authority legal casework, document and email management, workflow management, time recording, reporting, secure access, implementation, data migration, training and ongoing support. The Council is exploring options for a supported cloud-based replacement that can meet the needs of a busy local authority legal service and support improved efficiency, reporting and resilience. This market engagement is intended to help the Council understand the current supplier market, available functionality, delivery models, indicative implementation timescales, migration considerations and support arrangements The indicative service commencement period is between October and November 2027, subject to approval, procurement timetable and implementation planning. This advert is for market engagement purposes only and does not constitute a call for competition, a tender opportunity or a commitment by the Council to procure any goods or services. Participation in this engagement will not confer any advantage in any future procurement process. Any future procurement will be conducted in accordance with the Council’s procurement rules and applicable procurement legislation, with steps taken to ensure transparency, equal treatment and non-discrimination. Suppliers wishing to participate should submit their expression of interest should do so by 14th August 2026 to edna.amolo@lbbd.gov.uk and also register on the Council’s e-tendering portal https://lbbd.bravosolution.co.uk/web/login.shtml and central digital platform Suppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK. where the tenders may be published

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d4ad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070979-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48612000 - Database-management system

48781000 - System management software package

48782000 - Storage management software package

72212780 - System, storage and content management software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 2026Expired
Award Date
Not specified
Contract Period
1 Sep 2027 - 31 Aug 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Barking and Dagenham
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BARKING
Postcode
IG11 7LU
Postcode Area
Ilford
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI52 Barking & Dagenham and Havering
Delivery Location
Not specified
Local Authority
Barking and Dagenham
Electoral Ward
Abbey
Westminster Constituency
Barking

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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