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Reactive and Planned Maintenance of Commercial and Domestic Gas Appliances

East Lindsey District Council

This public procurement record has 1 release in its history.

Planning

28 Jul 2026 at 10:27

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Three councils—Boston Borough Council, East Lindsey District Council and South Holland District Council—are jointly exploring services for commercial and domestic gas appliances and associated heating systems across their operational and residential portfolios. The anticipated scope covers planned servicing and maintenance, reactive repairs and breakdown response, 24-hour, 365-day emergency call-outs, gas safety inspections and certification, boiler replacements and upgrades, and related heating, hot-water and mechanical services. It also includes compliance monitoring, reporting and asset management. The work will be delivered across the councils’ areas in Lincolnshire, including Boston, East Lindsey and South Holland. The main category is maintenance and repair services for heating plant, boilers and central-heating systems.

This procurement is at the planning stage and is currently a preliminary market engagement exercise, not an invitation to tender. The councils are using supplier input to shape the future procurement strategy, including contract structure, technology, innovation, capacity and value for money. The future contract is expected to run from 1 April 2027 to 31 March 2030, with a possible extension or renewal to 31 March 2032. The procurement is above the relevant threshold and is being developed under the Procurement Act 2023. Interested suppliers are expected to register on the PSPS electronic tendering portal and submit engagement responses by 1 September 2026. One planned lot is identified, with the contract marked as suitable for SMEs.

The engagement should suit established gas, heating and mechanical-services contractors able to combine planned maintenance with rapid reactive repairs and round-the-clock emergency response. Relevant suppliers will need practical capability across commercial and domestic appliances, boilers, central heating, hot water and associated mechanical systems, alongside the ability to carry out gas safety inspections and certification. Experience of boiler replacement and upgrade programmes, compliance monitoring, asset management, reporting and resident-facing service delivery will be useful. The councils are specifically seeking to understand supplier capability, available capacity, technological solutions, contract models and innovations that could improve compliance, resident experience and value for money. SMEs and larger national providers are both being considered as the future procurement is developed.

How relevant is this notice?

Notice Information

Notice Title

Reactive and Planned Maintenance of Commercial and Domestic Gas Appliances

Notice Description

Boston Borough Council, East Lindsey District Council and South Holland District Council (the Authorities) are undertaking a Preliminary Market Engagement (PME) exercise to inform the future procurement of a contractor, or contractors, to deliver reactive and planned maintenance services for commercial and domestic gas appliances and associated heating systems across the Authorities' operational and residential portfolios. The future contract is expected to include: * Planned servicing and maintenance of gas appliances. * Reactive repairs and breakdown response. * Emergency call-out services operating 24 hours per day, 365 days per year. * Gas safety inspections and certification. * Boiler replacements and upgrades. * Associated heating, hot water and mechanical services. * Compliance monitoring, reporting and asset management. The Authorities wish to engage with the market to better understand supplier capability, capacity, technological solutions, contract structures and innovations that may improve service delivery, resident experience, compliance and value for money. The PME is intended to support the development of a future procurement strategy under the Procurement Act 2023 and ensure any future tender is proportionate, commercially attractive and accessible to SMEs as well as larger national providers.

Planning Information

To respond to this, interested suppliers must first register on the PSPS electronic tendering portal http://in-tendhost.co.uk/pspslprocurement/aspx/Home From here you will be able respond via the messaging system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d4ee
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071085-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45259300 - Heating-plant repair and maintenance work

50531100 - Repair and maintenance services of boilers

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Lindsey District Council
Additional Buyers

Boston Borough Council

South Holland District Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HORNCASTLE
Postcode
LN9 6PH
Postcode Area
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLF3 Lincolnshire
Local Authority
East Lindsey
Electoral Ward
Horncastle
Westminster Constituency
Louth and Horncastle

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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