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Household Waste & Recycling Centre (HWRC) - Plant Hire Services Contract

London Borough of Harrow

This public procurement record has 3 releases in its history.

Award

01 Oct 2026 at 08:44

UK7 - Contract Details Notice
Award

31 Jul 2026 at 15:29

UK6 - Contract Award Notice
Award

30 Jul 2026 at 16:06

UK5 - Transparency Notice
Summary of the contracting process

The London Borough of Harrow procured plant hire and maintenance for machinery used to process waste and recyclable materials at its Household Waste and Recycling Centre. The requirement covers plant equipment used in the centre’s waste and recycling operations, together with its upkeep. The equipment and services are for the council’s site in Harrow, London. This is a specialist operational support requirement for a waste and recycling facility, rather than a general plant hire contract: suppliers need to provide machinery suited to materials processing and maintain it so the centre can continue its work.

The procurement is complete and the contract was awarded to John Hanlon & Co. Limited. The award date was 29 July 2026, and the contract was signed on 3 August 2026. The contract runs from 3 August 2026 to 2 August 2028. Its value is £419,448 excluding VAT (£503,337.60 including VAT). The council used a direct award, citing the incumbent contractor’s withdrawal from contract-rental activities and the need to avoid service disruption, with no alternative compliant route available within the required timescale. The process was a single lot. Contract performance is to be monitored through operational continuity, engineer response time and first-time fix rate, each assessed monthly.

For suppliers considering similar future requirements from Harrow, this award shows demand for specialist plant hire and maintenance in a municipal household waste and recycling operation. A credible competitor would need to supply equipment suited to processing waste and recyclable materials, alongside the engineering capability to maintain it and respond effectively to faults. The monthly focus on operational continuity, engineer response time and first-time fixes indicates that dependable equipment availability and prompt, effective repairs matter alongside the machinery itself. Suppliers should be able to support the day-to-day operation of a council recycling centre and demonstrate a service model capable of sustaining performance over a multi-year contract. The award was made directly to the incumbent’s replacement after the incumbent withdrew from rental activities, so suppliers should also be prepared to respond to the buyer’s procurement circumstances.

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Notice Information

Notice Title

Household Waste & Recycling Centre (HWRC) - Plant Hire Services Contract

Notice Description

Hire and Maintenance of Plant Equipment Machinery used for processing of waste and recyclable materials in the Councils HWRC site.

Procurement Information

The direct award is justified as a special case, as the incumbent contractor is withdrawing from contract-rental activities and no alternative compliant procurement route can be implemented within the required timescales to avoid service disruption.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d803
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092626-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

34114000 - Specialist vehicles

50530000 - Repair and maintenance services of machinery

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£419,448 £100K-£500K
Contracts Value
£419,448 £100K-£500K

Notice Dates

Publication Date
1 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
29 Jul 20262 months ago
Contract Period
3 Aug 2026 - 2 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Harrow
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARROW
Postcode
HA3 8FL
Postcode Area
Harrow
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
Not specified
Local Authority
Harrow
Electoral Ward
Kenton West
Westminster Constituency
Harrow East

Supplier Information

Number of Suppliers
1
Supplier Name

John Hanlon & Co Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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