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Medical Erostering Software Solution

The Rotherham NHS Foundation Trust

This public procurement record has 1 release in its history.

Tender

31 Jul 2026 at 14:38

UK4 - Tender Notice
Summary of the contracting process

The Rotherham NHS Foundation Trust and Barnsley Hospital NHS Foundation Trust are jointly procuring a medical e-rostering software solution for planning, creating, managing and optimising medical staff rotas. The requirement covers software licensing, implementation, configuration, data migration, integration, training, support, maintenance, upgrades and related professional services. The system is intended to support workforce planning, operational efficiency, compliance monitoring, reporting and governance, through an intuitive rostering platform for users. Work will be delivered across both trusts in Rotherham and Barnsley, with Rotherham leading deployment and Barnsley following. The main category is medical software, corresponding to CPV 48180000. Each trust intends to hold a separate contract, despite the procurement being conducted jointly.

The process has reached tender: the trusts invited offers through an open procedure. Enquiries had to be submitted by 14 August 2026 at 00:00, and electronic tenders must be submitted through the Atamis e-Tendering Portal by 25 August 2026 at 17:00. The planned award decision date is 30 October 2026. The single lot has an estimated value of £930,000 excluding VAT, or £1,116,000 including VAT. The contract is scheduled to run from 1 December 2026 to 30 November 2029, with three optional 12-month extensions allowing a maximum end date of 30 November 2032. The contract will be awarded to the most advantageous tender, assessed on quality and service and value, technical specification, and commercial considerations.

This opportunity suits suppliers of medical workforce management or e-rostering platforms that can provide a complete service rather than software licensing alone. Relevant capability includes configuring and deploying a rostering system across two NHS trusts, migrating existing data, integrating with other systems, training users, and providing ongoing support, maintenance and upgrades. Suppliers should be able to demonstrate that their platform supports complex medical rota planning, workforce optimisation, compliance monitoring, reporting and governance. The requirement also favours providers able to offer an intuitive, modern user experience and dependable professional services throughout implementation and operation. The procurement is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises.

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Notice Information

Notice Title

Medical Erostering Software Solution

Notice Description

The Rotherham NHS Foundation Trust and Barnsley Hospital NHS Foundation Trust are jointly procuring a Medical E-Rostering Software Solution. The Contracting Authorities require the provision of a comprehensive medical e-rostering system to support the planning, creation, management and optimisation of medical staff rotas across both Trusts. The procurement includes software licensing, implementation, configuration, data migration, integration, training, support, maintenance, upgrades and associated professional services. The solution will support workforce planning, operational efficiency, compliance monitoring, reporting and governance requirements across both organisations and provide an intuitive and modern rostering platform for users.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d8fd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072775-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48180000 - Medical software package

Notice Value(s)

Tender Value
£930,000 £500K-£1M
Lots Value
£930,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20262 months ago
Submission Deadline
25 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Rotherham NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROTHERHAM
Postcode
S60 2UD
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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