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PHW-FTS-63409- PLANNED PREVENTATIVE MAINTENANCE AND CERTIFICATION OF SAFETY CABINETS WITHIN PUBLIC HEALTH WALES TRUST

Public Health Wales NHS Trust

This public procurement record has 1 release in its history.

Tender

03 Aug 2026 at 16:26

UK4 - Tender Notice
Summary of the contracting process

Public Health Wales is procuring planned preventative maintenance, servicing and calibration for safety cabinets and associated equipment in laboratories across its Trust. The requirement covers repair and maintenance services for medical and precision equipment (CPV 50400000), with a full list of locations and technical requirements in the invitation to tender and specification. Services must be delivered on a scheduled basis during laboratory hours, including Saturdays and statutory holidays where necessary. The contractor must also provide pricing and availability for call-outs and related costs, supporting continued laboratory operations across Wales. NHS Wales Shared Services Partnership is managing the procurement for Public Health Wales.

The procurement reached tender: the buyer invited offers through an open procedure using the eTender Wales Portal. Enquiries had to be submitted by 25 August 2026 at 12:00, and tender responses by 2 September 2026 at 12:00. The award decision was due by 21 September 2026 at 23:59. The contract is valued at £180,000 excluding VAT, or £216,000 including VAT. It is scheduled to run from 1 November 2026 to 31 October 2029, with two optional 12-month extensions at the Trust’s discretion. The single lot will be evaluated on 60% commercial and 40% technical criteria. Submissions may be electronic and can be in English or Welsh.

This opportunity suits a specialist maintenance and calibration contractor with experience working on safety cabinets, laboratory equipment and related medical or precision equipment. Suppliers will need the technical capability to meet the specification, including the appropriate ISO standards, and the capacity to provide planned services across multiple Public Health Wales laboratory sites. The operating model requires reliable attendance during laboratory hours, with flexibility for Saturdays and statutory holidays when needed. Contractors should also be able to support call-outs and provide clear associated pricing. The procurement is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises, with no specific financial-capacity conditions required.

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Notice Information

Notice Title

PHW-FTS-63409- PLANNED PREVENTATIVE MAINTENANCE AND CERTIFICATION OF SAFETY CABINETS WITHIN PUBLIC HEALTH WALES TRUST

Notice Description

Public Health Wales Trust are looking for a suitably qualified supplier to carry out the required Service, Maintenance and Calibration of Safety Cabinets and associated equipment across laboratories across the Trust. A full list of sites to be serviced is provided within the ITT & specification. The required services will operate on a scheduled basis within laboratory hours, including Saturdays and Statutory Holidays as necessary. The successful contractor will be expected to provide pricing and availability around Call Outs and related costings to ensure the Trust has full operational support. The initial contract will be awarded for a period of 36 months, with an option to extend for a further 2x12 months at the sole discretion of the Trust, subject to satisfactory performance and continued service need.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06da56
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073361-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50400000 - Repair and maintenance services of medical and precision equipment

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
£180,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
2 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
2029-06-04

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Public Health Wales NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 4BZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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