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Changing Places Toilet

Ross-On-Wye Town Council

This public procurement record has 1 release in its history.

Tender

04 Aug 2026 at 14:56

UK4 - Tender Notice
Summary of the contracting process

Ross-on-Wye Town Council is procuring a turnkey Changing Places Toilet facility at Red Meadow Car Park, Kyrle Street, Ross-on-Wye, with access via Brookend Street. The works category covers design, manufacture, delivery, installation, commissioning, registration, handover and staff training. The scope includes the specialist accessible toilet, hoist, changing bench, adjustable basin, shower, alarm, automatic door and associated fixtures, together with a concrete foundation, service connections based on 10 metres, professional fees and planning application support. The contractor will provide maintenance information, servicing guidance, emergency call-out arrangements, warranties and aftercare. The service must minimise disruption to the existing toilet block and includes responsibility for both Principal Designer and Principal Contractor duties.

The process has reached tender: the Council invited quotations through a below-threshold open competition. Enquiries must be submitted by 11 September 2026 at 23:59, and responses must be submitted by 18 September 2026 at 12:00, by email or post. The contract is scheduled to run from 26 October 2026 to 21 December 2026. The maximum budget is £85,000 excluding VAT (£102,000 including VAT), and bids above the excluding-VAT limit will not be considered. There is one lot, suitable for small and medium-sized enterprises. Evaluation is based on total cost at 50%, technical specification and programme of works at 40%, health and safety at 5%, and demonstrated experience, previous work quality and references at 5%. The Council will select the highest-scoring compliant tender, not necessarily the lowest price.

This opportunity suits an accessible-facilities contractor able to deliver a complete design-and-build installation rather than isolated equipment supply. Competitors need capability in groundworks, building services connections, planning support, specialist Changing Places equipment, commissioning, registration, training and post-installation maintenance. The facility must comply with BS 8300, Approved Document M, the Equality Act 2010 and Changing Places standards, alongside applicable health and safety requirements, CDM 2015 and the Building Safety Act 2022. The successful supplier must provide risk assessments and method statements, and hold public liability, employers’ liability and professional indemnity insurance. Strong submissions will demonstrate relevant technical quality, a workable programme, sound health and safety arrangements, and successful previous projects supported by references. The requirement is identified as suitable for SMEs.

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Notice Information

Notice Title

Changing Places Toilet

Notice Description

Introduction Ross-on-Wye Town Council is inviting quotations from suitably qualified contractors for the design, supply, installation, commissioning and handover of a fully compliant Changing Places Toilet facility. Project Scope The works required include design, manufacture, delivery, installation, commissioning, registration, training, warranties, groundworks, services connections and planning support of a Changing Places Toilet. The successful contractor will be responsible for a turnkey service delivering the works to a high standard, ensuring compliance with all relevant regulations and liaising with Ross-on-Wye Town Council to minimise disruption to the building's daily use. The successful contractor will be responsible for the Principal Designer and Principal Contractor roles. To provide comprehensive training for Ross-on-Wye Town Council staff covering the safe operation of equipment, routine cleaning requirements and recommended inspection frequencies. The contractor shall also provide guidance on preventative maintenance, servicing requirements, manufacturer recommendations, warranty conditions and any statutory inspection obligations. Health & Safety and Compliance Facility to comply with BS 8300, Approved Document M, Equality Act 2010 and Changing Places Toilet standards. The contractor must: * Comply with all relevant Health & Safety legislation, including the Health and Safety at Work Act, CDM 2015 Regulations and Building Safety Act 2022. * Provide risk assessments and method statements (RAMS) before commencement of work. * Hold appropriate insurance: public liability, employers' liability, and professional indemnity insurance. Technical Specifications * Raised Height Pan * Drop Down Grab Rail on both sides and to include toilet roll on both sides of the toilet * Fixed Vertical Grab Bar * Large Shelf * Pull Down Alarm Cord * Alarm Reset Button (900mm) * Height Adjustable Basin * Taps should be sensor taps or at the least long handled taps * Soap Dispenser to be sensor activated * Paper Towel Dispenser * Swing Bin * Robe Hooks (Two Heights) * Safety Mirror to be full length * Privacy Screen to be sturdy, easily cleaned, attached to wall * Electric Heater * Hoist System to be accessible for self use with remote * Height Adjustable Changing Bench * Couch Roll Dispenser * Automatic Door With Horizontal Grab Bar * Underfloor Shower Tray * Thermostatic Electric Shower with adjustable long length shower hose, with a fixed shower seat * Water Heater * Water Heater * Low noise Electric Hand Dryer Groundworks & Services: Concrete foundation system with services connections. Includes all professional fees. Based on service connection of 10mtrs. Planning permission application drafting and submission. Maintenance and Aftercare The contractor shall provide a minimum 12-month defects and maintenance period, maintenance manuals, recommended servicing schedules, emergency call-out arrangements, and pricing for annual maintenance support. The hoist, changing bench, alarm system, automatic door and other specialist equipment shall be covered under the maintenance proposal. Site information Location: Red Meadow Car Park, Kyrle Street, Ross-on-Wye, HR9 7EG Building location: To the right hand side of the existing toilet block, closest entrance via Brookend Street. Contractual Terms The contract will be issued under the Council's standard terms and conditions. Payments shall be made in accordance with Ross-on-Wye Town Council's standard Financial Regulations and associated payment procedures. The Contractor shall provide a 12-month defects liability period commencing on practical completion, during which any defects attributable to design, materials, workmanship, or installation shall be remedied at no additional cost to the Council. The maximum budget for this contract is PS85,000 excluding VAT. The council will not consider submissions above this budget.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06db7a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073781-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

71 - Architectural, construction, engineering and inspection services

CPV Codes

45212230 - Installation of changing rooms

71240000 - Architectural, engineering and planning services

Notice Value(s)

Tender Value
£85,000 Under £100K
Lots Value
£85,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20262 months ago
Submission Deadline
18 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
26 Oct 2026 - 21 Dec 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ross-On-Wye Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROSS-ON-WYE
Postcode
HR9 7AN
Postcode Area
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
Not specified
Local Authority
Herefordshire, County of
Electoral Ward
Ross East
Westminster Constituency
Hereford and South Herefordshire

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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