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Keyholding, lock up and security services at Frensham Great Pond & Common and other countryside Offices across Waverley Borough.

Waverley Borough Council

This public procurement record has 1 release in its history.

Tender

05 Aug 2026 at 11:37

UK4 - Tender Notice
Summary of the contracting process

Waverley Borough Council is procuring security services for Frensham Great Pond and Common, Farnham Park and Broadwater Park, together with other countryside offices across Waverley Borough. The requirement combines the design or provision of bespoke alarm and panic-button systems with office CCTV, keyholding and security-response services. At Frensham Great Pond and Common, the scope also includes gate closure. The services cover surveillance and security systems, alarm systems, security-equipment maintenance and related repair work. This is a service contract managed by the Council, with delivery across the named countryside sites and parks in the Waverley area. It is relevant to suppliers able to combine electronic security systems with physical keyholding, site-access control and responsive guarding or alarm-response operations.

The procurement has reached tender: the Council invited offers through a below-threshold open competition. The tender submission deadline was 31 August 2026 at 12:00 noon. Electronic submission was allowed through the South East Shared Services e-sourcing portal. The contract is scheduled to run from 1 October 2026 to 30 September 2028, with a two-year extension option described as one year plus one year; the maximum stated end date is 27 September 2030. The published overall gross value is £0 GBP, while the lot-level gross value is recorded as 0 AED. There is one lot. Offers are evaluated using criteria set out in the tender documents. The process is below the applicable threshold and was not cancelled or withdrawn.

This opportunity suits a security contractor with practical capability across both technology and frontline response services. Relevant experience includes specifying, installing or supporting bespoke alarm and panic-button systems; supplying or maintaining office CCTV; holding keys securely; closing and securing gates; and responding to alarms or security incidents. Suppliers should be able to coordinate these services across public parks, a common and countryside offices rather than serving a single building. The requirement may suit an integrated security business, or a specialist provider able to manage dependable partners for systems maintenance and response work. Operational capacity, reliable attendance at multiple rural or park locations, secure key management and experience delivering bespoke arrangements for public-sector or estate environments would place bidders well.

How relevant is this notice?

Notice Information

Notice Title

Keyholding, lock up and security services at Frensham Great Pond & Common and other countryside Offices across Waverley Borough.

Notice Description

The Council is seeking a contractor to provide bespoke alarm and panic button systems as well as Office CCTV, keyholding, gate closure and security response services at Frensham Great Pond and Common and bespoke alarm and panic button systems as well as Office CCTV, keyholding, and security response services at Farnham Park and Broad water Park.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dc2d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074099-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services

CPV Codes

31625200 - Fire-alarm systems

35120000 - Surveillance and security systems and devices

35121700 - Alarm systems

50600000 - Repair and maintenance services of security and defence materials

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20262 months ago
Submission Deadline
31 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Waverley Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GODALMING
Postcode
GU7 1HR
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ25 West Surrey
Local Authority
Waverley
Electoral Ward
Godalming Central & Ockford
Westminster Constituency
Godalming and Ash

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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