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Preliminary Market Engagement for 3D Reality Capture, Scanning and Digital Asset Recording Solution

Carmarthenshire County Council

This public procurement record has 1 release in its history.

Planning

06 Aug 2026 at 11:25

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Carmarthenshire County Council is exploring a professional 3D reality capture solution for surveying, spatial data capture, measured building surveys, point-cloud production, CAD/BIM workflows and digital asset recording across the Authority. The potential requirement covers terrestrial laser scanning, imaging or equivalent equipment, with field accessories such as tripods, batteries, chargers and cases. It may also include software for point-cloud registration, processing, viewing and export; licences, subscriptions or cloud services for storing, hosting, accessing and sharing captured data; and related training, implementation, technical support, maintenance, warranties and upgrades. Suppliers will need to explain data ownership, hosting, export formats, retention and ongoing access arrangements. The work is categorised as goods and relates to lasers, surveying instruments and mapping software.

This procurement is at the preliminary market-engagement and planning stage, not an invitation to tender. The Council expects to use the responses to understand available solutions, refine its requirements and decide whether, and how, to proceed with a future procurement. Interested suppliers are asked to provide concise written information by 28 August 2026 at 23:59, with possible follow-up clarification discussions, demonstrations or Teams meetings. The Council’s indicative next-notice date is 31 August 2026. The potential single lot is planned for 1 October 2026 to 30 September 2027. The indicative value is £33,333.33 excluding VAT, or £40,000 including VAT. The Council has indicated that the requirement is suitable for SMEs, and is also considering framework or other compliant routes to market.

This engagement will suit suppliers able to provide an integrated 3D reality-capture proposition rather than equipment alone. Relevant capability includes professional terrestrial laser scanning or equivalent imaging, accurate surveying and spatial-data capture, measured building surveys, point-cloud processing, and interoperability with CAD and BIM workflows. Suppliers should be prepared to describe compatible software, licensing or subscription models, cloud hosting, data export and retention, together with implementation, user training, technical support, maintenance, warranty and upgrade services. The Council is particularly seeking evidence of practical use by local authorities or comparable public bodies, whole-life cost models, and availability through public sector frameworks or another compliant procurement arrangement. Businesses can use the engagement to shape the likely specification and prepare evidence before any future competition.

How relevant is this notice?

Notice Information

Notice Title

Preliminary Market Engagement for 3D Reality Capture, Scanning and Digital Asset Recording Solution

Notice Description

Carmarthenshire County Council wishes to undertake preliminary market engagement in relation to a potential requirement for a professional 3D reality capture solution capable of supporting surveying, spatial data capture, measured building survey work, CAD/BIM workflows and digital asset recording activities across the Authority. The requirement may include suitable scanning or imaging equipment, associated accessories, compatible software, licenses, training, implementation support, technical support, maintenance and related services. The Council is considering a potential requirement for a specialist 3D reality capture solution to support surveying, spatial data capture, point cloud production, CAD/BIM-related activity and digital asset recording. The purpose of this preliminary market engagement is to understand the range of solutions available and to gather information on technical capability, functionality, interoperability, data ownership, data hosting, software and licensing models, training, implementation, support, maintenance and whole-life cost considerations. Interested suppliers are invited to provide information on available equipment, software and service options that may meet the Council's operational requirements, including compatibility with public sector workflows, examples of use by comparable public bodies, whole-life cost models and availability through public sector frameworks or other compliant procurement arrangements. Indicative Scope Professional terrestrial laser scanning, imaging or equivalent 3D reality capture equipment suitable for measured building survey and spatial data capture work. Associated accessories, including tripods, batteries, chargers, cases and any other required field equipment. Software for point cloud registration, processing, viewing, export and use within CAD/BIM workflows. Licences, subscriptions or cloud services required to operate, process, store, host, access or share captured data. Training, implementation support, technical support, maintenance, warranty and upgrade options. Clear explanation of data ownership, data hosting, export formats, retention arrangements and ongoing access requirements. This invitation is issued for information-gathering and early market engagement purposes only. It does not constitute an invitation to tender, a commitment to proceed with a future procurement process, or a commitment to award a contract.

Planning Information

Interested suppliers are requested to respond by email with concise written information addressing the areas set out in this notice. The Council may invite suppliers to take part in follow-up clarification discussions, demonstrations or Teams meetings where this would assist understanding of the market. Any such engagement will be managed to avoid giving any supplier an unfair advantage and to support a fair and transparent approach. Interested parties should contact Shane Evans via email at ShEvans@carmarthenshire.gov.uk. Suppliers should clearly mark their response as: Preliminary Market Engagement - 3D Reality Capture Solution. The Council is particularly interested in receiving information on: available 3D reality capture, scanning, imaging or digital asset recording solutions; the extent to which proposed solutions can meet surveying and spatial data capture requirements; data ownership and data hosting arrangements; software licensing and subscription models; compatibility with existing workflows and systems; training and implementation requirements; support, maintenance and upgrade arrangements; whole-life cost considerations; use by other local authorities or comparable public bodies; and availability through public sector frameworks or other compliant procurement arrangements. Any values, dates and assumptions included in this notice are indicative only and may be amended following market engagement. Confidentiality: Responses will be treated as commercially confidential where appropriate. However, respondents should identify any information they consider commercially sensitive. Aggregated and anonymised feedback may be used to inform the Council's procurement strategy and any future specification. No commitment: This notice does not constitute an invitation to tender. The Council is not obliged to proceed with a procurement, use a particular route to market, or award a contract. Participation in this engagement will not guarantee inclusion in any future procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dd6f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074600-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

48 - Software package and information systems

CPV Codes

38290000 - Surveying, hydrographic, oceanographic and hydrological instruments and appliances

38636100 - Lasers

48326000 - Mapping software package

Notice Value(s)

Tender Value
£33,333 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
31 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Carmarthenshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 1JP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town North and South
Westminster Constituency
Caerfyrddin

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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