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815LB - eBulk System For DBS Checks

Leeds Beckett University

This public procurement record has 1 release in its history.

Tender

12 Aug 2026 at 12:47

UK4 - Tender Notice
Summary of the contracting process

Leeds Beckett University is procuring an eBulk system and managed service for Disclosure and Barring Service (DBS) checks. The requirement combines software, database and support capabilities with the operational capacity to process a high volume of DBS applications within short, critical timescales. The service should provide an efficient, streamlined application process supported by accurate live data and effective reporting. The University needs to monitor application progress, identify and resolve delays, and help applicants complete their checks promptly so they can progress onto their chosen course. The work supports the University’s admissions process, reducing administrative effort and improving the applicant experience. Delivery is for Leeds Beckett University in Leeds, and the procurement is classified primarily as goods, with associated IT and human resources consultancy services.

The procurement has reached tender: Leeds Beckett University invited offers through an open procedure. It comprises one lot with a gross estimated value of £560,000. Suppliers could submit bids electronically, in English. Questions were due by 28 August 2026 at 12:00, and offers were due by 17 September 2026 at 12:00. The intended award decision period ends on 28 September 2026 at 23:59. The contract is scheduled to run from 1 January 2027 to 31 December 2029, with optional extensions of two further 12-month periods, allowing an end date of 31 December 2031. Evaluation is based on price at 30% and quality at 70%, covering relevant higher-education track record, systems and technology, flexibility and availability, implementation and training, turnaround times, and social value.

This opportunity suits suppliers that already operate secure, dependable DBS application workflows and can manage substantial volumes during concentrated university admissions periods. Strong candidates will be able to combine an effective eBulk platform with accurate, live case data, useful management reporting and active delay resolution. The evaluation gives significant weight to flexibility, service availability, implementation speed, staff training and turnaround times, so bidders should demonstrate operational resilience, responsive support and a practical mobilisation plan. Experience providing the service to other higher education institutions is directly assessed. Suppliers should also be able to explain their technology and systems clearly and offer credible social value. The requirement is identified as suitable for small and medium-sized enterprises, including specialist technology or managed-service providers with appropriate delivery capacity.

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Notice Information

Notice Title

815LB - eBulk System For DBS Checks

Notice Description

There is a need for an organisation with the capacity and expertise to manage a high volume of DBS applications within a short and critical timeframe. The service must provide an efficient, streamlined process supported by accurate, live data and effective reporting, enabling the University to monitor application progress, identify and resolve delays, and ensure applicants complete the required checks promptly. This will support customers in progressing onto their chosen course as efficiently as possible, while reducing administrative burden and improving the overall applicant experience.

Lot Information

Lot 1

Renewal: Optional Extensions taking in the format of 2 x 12 month extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e28a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076755-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48610000 - Database systems

72000000 - IT services: consulting, software development, Internet and support

79414000 - Human resources management consultancy services

Notice Value(s)

Tender Value
£560,000 £500K-£1M
Lots Value
£560,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
17 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leeds Beckett University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 3HB
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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