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Energy Management Systems Solutions

Manchester City Council

This public procurement record has 1 release in its history.

Planning

14 Aug 2026 at 12:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Manchester City Council is exploring Energy Management System software and related services for its property portfolio, including sites covered by an existing framework agreement. The system would import, validate, process and manage current and historical electricity, gas and water utility invoices and associated supply data. It would use industry identifiers such as MPAN, MPXN, SPID and WPID, and provide reporting and secure web-based self-service access. Role-based controls would allow different Council user groups to access appropriate data and functions, with integration capabilities including SAP payment integration. The solution must handle more than 3,200 supply points and accommodate growth as the Council expands its estate and onboarding scope. Delivery is associated with Manchester City Council’s estate in the United Kingdom. This is an energy-management software and software-related services requirement.

This procurement is at the preliminary market engagement stage: Manchester City Council is assessing the market before deciding how to proceed with a potential future requirement. Suppliers are invited to complete a preliminary market engagement questionnaire by 11am on 28 August 2026. The Council expects supplier demonstrations to take place during the week commencing 14 September 2026. The anticipated contract period is 4 January 2027 to 3 June 2027. The engagement will help the Council understand available capabilities, including invoice management, reporting, self-service access, security, integration and handling large volumes of supply-point data. The Council has not set out a procurement procedure, tender method, contract value, evaluation basis or bid lots beyond the single planned requirement. This is consultation rather than an invitation to tender.

The engagement will suit suppliers of established Energy Management System platforms, energy-data management software and associated implementation or integration services. Relevant providers should be able to demonstrate robust management of electricity, gas and water data and invoices, including importing, validating, processing and reporting on both current and historical records. Strong candidates will have secure web-based portals, configurable role-based access controls, self-service functionality and integration experience, particularly with SAP payment processes. The Council is looking for scalable, flexible and high-performing solutions capable of managing a large and growing estate, currently exceeding 3,200 supply points. Experience handling MPAN, MPXN, SPID and WPID identifiers, maintaining data security and supporting multiple organisational user groups will be important. Suppliers should use the engagement to explain their capabilities and demonstrate how their solutions address these operational needs.

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Notice Information

Notice Title

Energy Management Systems Solutions

Notice Description

Manchester City Council is conducting a preliminary market engagement to assess available Energy Management Software solutions capable of importing and processing utility supply and services invoices across the Council's property portfolio including sites covered under the Council's 'framework agreement'. The Council requires a solution that can manage both current and historical data, with an existing volume of over 3,200 supply points. This number is expected to increase over time as the Council expands its estate and onboarding scope. As such, scalability, performance, and flexibility of the solution will be key considerations. The system must support the import and processing of invoices using industry-standard identifiers, including: MPAN / MPXN (Meter Point Administration Number - electricity and gas) SPID / WPID (Supply Point ID - water) In addition, the Council requires a secure, web-based portal which enables role-based access control, allowing different user groups across the organisation to access relevant data and functionality in line with their operational needs.

Planning Information

Manchester City Council is seeking expressions of interest from suppliers of Energy Management System (EMS) solutions to participate in a Preliminary Market Engagement (PME) exercise relating to a potential future requirement for an Energy Management System. The Council is looking to better understand the capabilities available within the market and how solutions may support the import, validation, processing and management of utility supply and service invoices across the Council's estate. Interested suppliers should be able to demonstrate how their solution supports the management of electricity, gas and water utility data and invoices, including invoice validation, reporting, web-based self-service functionality, role-based access controls, integration capabilities (including SAP payment integration), data security and management of large volumes of supply point data, as outlined in the brief found in the preliminary market engagement document published on The Chest e-procurement portal, link below. https://procontract.due-north.com/Advert?advertId=475ad6db-f896-f111-813c-005056b64545 Suppliers wishing to participate must complete the PME questionnaire via The Chest e-procurement portal by 11am Friday, 28th August 2026. Demonstrations are planned to be held week commencing 14th September The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this Preliminary Market Engagement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e487
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077633-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

71314200 - Energy-management services

72260000 - Software-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
28 Aug 20261 day to go
Award Date
Not specified
Contract Period
4 Jan 2027 - 3 Jun 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Manchester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MANCHESTER
Postcode
M60 2LA
Postcode Area
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
TLD3 Greater Manchester
Local Authority
Manchester
Electoral Ward
Piccadilly
Westminster Constituency
Manchester Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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