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Servicing, Testing & Maintenance of Sprinkler Systems

Wales and West Housing Association Ltd

This public procurement record has 1 release in its history.

Tender

14 Aug 2026 at 15:32

UK4 - Tender Notice
Summary of the contracting process

Wales and West Housing Association Ltd is procuring annual servicing, testing and maintenance of fire sprinkler systems for its housing operations. The requirement is for a suitably qualified contractor to maintain the systems’ ongoing reliability and performance, covering firefighting equipment maintenance, building-installation maintenance and sprinkler-system work. Delivery is divided across three Welsh regions: North Wales, West Wales and South Wales. The procurement is for services and may suit businesses providing planned fire-protection maintenance, sprinkler-system inspection, testing, servicing or related installation support. Suppliers should be able to operate across the relevant regional housing portfolio and demonstrate that they are suitably qualified to undertake this type of safety-critical work.

The process reached tender: the buyer invited offers through an open procedure, with electronic submission via eTenderWales. Questions were due by 4 September 2026 at 17:00, and bids by 18 September 2026 at 12:00. The planned award decision date is 16 October 2026. The total estimated value is £1,000,000 excluding VAT (£1,200,000 including VAT), divided into North Wales at £350,000 excluding VAT (£420,000 including VAT), West Wales at £150,000 (£180,000 including VAT), and South Wales at £500,000 (£600,000 including VAT). Each contract is planned from 2 November 2026 to 1 November 2028, with an option to extend through two further 12-month periods, potentially to 1 November 2030. Quality carries 60% and price 40%.

This opportunity suits suitably qualified fire-protection contractors with the technical capability to service, test and maintain sprinkler systems annually and support reliable performance over a multi-year housing contract. Businesses can pursue a regional requirement through the North Wales, West Wales or South Wales lot that matches their operational coverage. The procurement is expressly identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises, so it is not limited to large national providers. Relevant experience in planned sprinkler maintenance, firefighting-equipment servicing, building installations and safety-critical compliance work will be important. Suppliers must be able to submit offers electronically in English or Welsh and deliver consistently throughout their selected region.

How relevant is this notice?

Notice Information

Notice Title

Servicing, Testing & Maintenance of Sprinkler Systems

Notice Description

Wales & West Housing Group (WWHG) are looking for a suitably qualified contractor provide annual servicing, testing, and maintenance of Fire Sprinkler Systems to ensure ongoing reliability and performance of the sprinkler system.

Lot Information

North Wales

North Wales regional lot

Renewal: Option to extend for 2 x 12 month periods

West Wales

West Wales regional lot

Renewal: Option to extend for 2 x 12 month periods

South Wales

South Wales regional lot

Renewal: Option to extend for 2 x 12 month periods

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e4e4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077791-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

44115500 - Sprinkler systems

45343230 - Sprinkler systems installation work

50413200 - Repair and maintenance services of firefighting equipment

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 weeks ago
Submission Deadline
18 Sep 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Nov 2026 - 1 Nov 2028 2-3 years
Recurrence
2030-07-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wales and West Housing Association Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 5DU
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Llanishen
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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