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Gloucestershire County Electoral Print Contract

Cotswold District Council

This public procurement record has 1 release in its history.

Tender

17 Aug 2026 at 16:27

UK4 - Tender Notice
Summary of the contracting process

Cotswold District Council is leading six Gloucestershire authorities in procuring electoral printing services. The contract covers printing for elections and electoral registration, including electoral forms and other materials required to meet legislative requirements. The contracting authorities are Cotswold District Council, Cheltenham Borough Council, Forest of Dean District Council, Stroud District Council, Tewkesbury Borough Council and Gloucester City Council, with one contract covering all six. Work will support electoral services across Gloucestershire, including Cirencester, Cheltenham, Coleford, Stroud, Tewkesbury and Gloucester. This is a services opportunity for a printer or print-management provider able to produce election and registration materials accurately, securely and to statutory requirements, while serving multiple district and borough authorities through a coordinated arrangement.

The procurement has reached tender: the authorities invited offers through an open procedure. The tender deadline set by the buyer is 16 September 2026 at 17:00, with the award decision due by 25 November 2026. The contract is planned to run from 31 January 2027 to 30 January 2030, with an option to extend for up to two further years on a 1+1 basis, giving a maximum end date of 30 January 2032. The estimated value is £1,242,765 excluding VAT and £1,491,318 including VAT. Price carries 30% of the evaluation, specification understanding 20%, printing capacity and timelines 15%, risk management 15%, security, data protection and integrity 10%, and social value 10%.

This opportunity suits established commercial printers and print-management businesses with the capacity to handle coordinated work for six local authorities. Suppliers should be able to demonstrate reliable, time-critical production and fulfilment for election and electoral registration materials, with strong quality control and the ability to meet statutory printing requirements. The evaluation specifically rewards capacity and delivery timelines, so bidders need dependable production planning, contingency arrangements and risk controls. Security, data protection and integrity account for part of the assessment, making information governance and secure handling of electoral data important capabilities. The requirement also favours providers able to explain how they understand and will comply with the specification, while offering credible social-value activity. Experience managing sensitive, high-volume or public-sector printing would be relevant.

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Notice Information

Notice Title

Gloucestershire County Electoral Print Contract

Notice Description

The six district-level authorities in Gloucestershire are working together to procure a printing contract for all election and electoral registration requirements. The contract will be between the supplier and the six authorities[DR2.1][LG2.2] (Cotswold District Council, Cheltenham Borough Council, Forest of Dean District Council, Stroud District Council, Tewkesbury Borough Council, Gloucester City Council), with Cotswold District Council as the lead authority ("Lead Authority"). The procurement process and subsequent contract will be managed by the Electoral Services Manager of Cotswold District Council. The existing contract for election and registration printing is due to finish in January 2027. The new contract is split into two areas: election printing and electoral registration and will follow legislative requirements for printing. The contract will be for 3 years with the option to extend for a further 2 years (plus 1, plus 1) from the start of the contract which is expected to be 31 January 2027

Lot Information

Lot 1

Renewal: 3 year contract with the option to extend for a further 2 years on a 1 + 1 basis

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e5f0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078260-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22821000 - Electoral forms

79810000 - Printing services

Notice Value(s)

Tender Value
£1,242,765 £1M-£10M
Lots Value
£1,242,765 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
16 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jan 2027 - 30 Jan 2030 3-4 years
Recurrence
2031-08-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cotswold District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CIRENCESTER
Postcode
GL7 1PX
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK13 Gloucestershire CC
Local Authority
Cotswold
Electoral Ward
Watermoor
Westminster Constituency
South Cotswolds

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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