Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Gloucestershire County Electoral Print Contract

Cotswold District Council

This public procurement record has 3 releases in its history.

TenderUpdate

18 Sep 2026 at 12:33

UK4 - Tender Notice
TenderUpdate

09 Sep 2026 at 14:57

UK4 - Tender Notice
Tender

17 Aug 2026 at 16:27

UK4 - Tender Notice
Summary of the contracting process

Cotswold District Council is leading six Gloucestershire authorities in procuring printing services for elections and electoral registration. The contracting authorities are Cotswold District Council, Cheltenham Borough Council, Forest of Dean District Council, Stroud District Council, Tewkesbury Borough Council and Gloucester City Council, with the resulting contract held by the supplier and all six authorities. The requirement covers election printing and electoral registration printing, including electoral forms, and must meet the legislative requirements governing this work. Services will be delivered across Gloucestershire. Cotswold District Council will manage the procurement and subsequent contract through its Electoral Services Manager. This is a public-sector printing opportunity for suppliers able to support multiple district and city councils through one coordinated arrangement.

The procurement has reached tender: the authorities invited offers through an open procedure. Bids were due by 22 September 2026 at 17:00, with the award decision scheduled by 25 November 2026 at 23:59. The estimated contract value is £1,242,765 excluding VAT, or £1,491,318 including VAT. The contract period is 31 January 2027 to 30 January 2030, with an option to extend by up to two years on a one-year-plus-one-year basis, taking the maximum end date to 30 January 2032. There is one lot. Evaluation is weighted 30% price, 20% specification understanding, 15% printing capacity and timescales, 15% risk management, 10% security, data protection and integrity, and 10% social value.

This opportunity suits an established commercial printer with experience producing election and electoral registration materials, including electoral forms, to statutory requirements. Suppliers will need to demonstrate that they understand and can adhere to a detailed specification, manage the capacity and production timelines needed for election work, and control operational risks. Strong information security, data protection and integrity arrangements are important because the services support electoral administration. The evaluation also rewards social value commitments, so bidders should be able to explain relevant community, employment or environmental benefits alongside their technical offer. The requirement is suited to a supplier capable of serving six local authorities through a coordinated, dependable operation, rather than a provider focused only on small-scale or single-site printing.

How relevant is this notice?

Notice Information

Notice Title

Gloucestershire County Electoral Print Contract

Notice Description

The six district-level authorities in Gloucestershire are working together to procure a printing contract for all election and electoral registration requirements. The contract will be between the supplier and the six authorities[DR2.1][LG2.2] (Cotswold District Council, Cheltenham Borough Council, Forest of Dean District Council, Stroud District Council, Tewkesbury Borough Council, Gloucester City Council), with Cotswold District Council as the lead authority ("Lead Authority"). The procurement process and subsequent contract will be managed by the Electoral Services Manager of Cotswold District Council. The existing contract for election and registration printing is due to finish in January 2027. The new contract is split into two areas: election printing and electoral registration and will follow legislative requirements for printing. The contract will be for 3 years with the option to extend for a further 2 years (plus 1, plus 1) from the start of the contract which is expected to be 31 January 2027

Lot Information

Lot 1

Renewal: 3 year contract with the option to extend for a further 2 years on a 1 + 1 basis

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e5f0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088657-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22821000 - Electoral forms

79810000 - Printing services

Notice Value(s)

Tender Value
£1,242,765 £1M-£10M
Lots Value
£1,242,765 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20263 days ago
Submission Deadline
22 Sep 2026Today
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jan 2027 - 30 Jan 2030 3-4 years
Recurrence
2031-08-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cotswold District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CIRENCESTER
Postcode
GL7 1PX
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK13 Gloucestershire CC
Local Authority
Cotswold
Electoral Ward
Watermoor
Westminster Constituency
South Cotswolds

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...