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Depot Electric Vehicle (EV) Charge Point Management and Maintenance Services

The City of Edinburgh Council

This public procurement record has 2 releases in its history.

TenderUpdate

11 Sep 2026 at 14:14

Tender Notice
Tender

18 Aug 2026 at 16:32

Tender Notice
Summary of the contracting process

The City of Edinburgh Council is procuring services for electric vehicle charge points used by its fleet at depot locations in Edinburgh. The requirement is divided into two related areas. Lot 1 covers a charge point management system, including management software and associated software, billing and support services. Lot 2 covers the operation and maintenance of a mixture of depot AC and DC chargers, including electrical equipment and system maintenance. This is a services contract covering both digital charge point management and practical maintenance of charging infrastructure. Electronic ordering and payment will be used, and electronic invoicing is permitted. Suppliers may need to work with subcontractors, as subcontracting terms apply. Community benefits will be sought throughout the lifetime of the Lot 2 contract.

The procurement reached tender: the Council invited offers through an open procedure. The tender deadline, following an extension to reflect a large number of queries, was 25 September 2026 at 13:00, with tender opening at the same time. Each lot is intended to start in autumn 2026 for three years, with an option for the Council to extend by up to 12 months. Both lots use the same evaluation basis: quality accounts for 60% and price for 40%; variants are not allowed. The requirement is split between the charge point management system in Lot 1 and maintenance in Lot 2. Bids must remain valid for 120 days. Economic thresholds include annual turnover of at least £20,000 for Lot 1 or £100,000 for Lot 2, and a current ratio of 1.10. Required insurance levels vary by lot, including professional indemnity, public liability and employers’ liability cover, with product liability also required for Lot 2.

This opportunity suits suppliers combining electric vehicle charging expertise with either charging software or field maintenance capability. Lot 1 is aimed at providers of charge point management platforms and associated billing and software services, with cyber security cover included in the professional indemnity requirement. Lot 2 suits operators able to maintain and manage mixed AC and DC depot chargers and associated electrical distribution equipment. Suppliers need the financial capacity and insurance appropriate to the lot: Lot 1 requires £1 million professional indemnity including cyber cover, £1 million public liability and £5 million employers’ liability; Lot 2 requires £1 million professional indemnity, £5 million public liability, £5 million employers’ liability and £1 million product liability. Bidders must commit to paying the real Living Wage, paying subcontractors within 30 days, and demonstrating action on climate change and emissions reduction. The contract also requires community benefits for Lot 2.

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Notice Information

Notice Title

Depot Electric Vehicle (EV) Charge Point Management and Maintenance Services

Notice Description

Provision of Charge point Management System and a Maintenance Contract for electric vehicle chargers used by Edinburgh Council fleet.

Lot Information

Depot Electric Vehicle Charge Point Management System

Provision of charge point management software and associated services for electric vehicle chargers to be used by Edinburgh Council's fleet.

Renewal: Any Contract resulting from this ITT will commence in autumn 2026 for a period of three years with the option to extend for up to a further twelve months, undertaken at the sole discretion of the Council.

Depot Electric Vehicle Charge Point Maintenance

Provide operation and maintenance to manage a mixture of depot AC and DC charge points.

Renewal: Any Contract resulting from this ITT will commence in autumn 2026 for a period of three years with the option to extend for up to a further twelve months, undertaken at the sole discretion of the Council

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e6e6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086457-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

48444100 - Billing system

50324100 - System maintenance services

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50532400 - Repair and maintenance services of electrical distribution equipment

72260000 - Software-related services

72267100 - Maintenance of information technology software

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20261 months ago
Submission Deadline
18 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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