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Depot Electric Vehicle (EV) Charge Point Management and Maintenance Services

The City of Edinburgh Council

This public procurement record has 1 release in its history.

Tender

18 Aug 2026 at 16:32

Tender Notice
Summary of the contracting process

The City of Edinburgh Council is procuring services for electric vehicle charge points used by its fleet in Edinburgh. The requirement is divided into two service areas: a charge point management system, including management software and associated services; and operation and maintenance of a mixture of depot-based alternating-current and direct-current chargers. The first service area includes software-related services, information technology software maintenance and billing-system functionality. The second covers electrical equipment repair and maintenance, electrical distribution equipment maintenance and system maintenance. Suppliers may therefore be relevant if they provide EV charging management platforms, charger operations, electrical engineering, preventative maintenance, reactive repairs or related support for public-sector fleet infrastructure.

The process has reached tender: the Council invited offers through an open procedure. Responses were to be submitted electronically in English, with bids valid for 120 days. The submission deadline was 18 September 2026 at 13:00, when bids were also scheduled to be opened and evaluation was due to begin. Both lots have a planned three-year contract commencing in autumn 2026, with an option, at the Council’s discretion, to extend for up to a further 12 months. Lot 1 concerns charge point management software and associated services; Lot 2 concerns depot charger operation and maintenance. Each lot is evaluated on quality at 60% and price at 40%. Variant bids are not allowed.

This opportunity suits suppliers with established EV charging software, billing and systems-management capability, or with the engineering capacity to operate and maintain depot AC and DC chargers. Lot 1 bidders need a minimum annual turnover of £20,000, a current ratio of 1.10, and insurance including £1 million professional indemnity with cyber cover, £1 million public liability and £5 million employers’ liability. Lot 2 requires £100,000 turnover and the same current ratio, with £1 million professional indemnity, £5 million public and employers’ liability, and £1 million product liability cover. Suppliers must support prompt payment of subcontractors within 30 days, pay delivery staff the Real Living Wage, and evidence action on climate-change awareness and emissions reduction. Subcontracting and community benefits form part of the requirement.

How relevant is this notice?

Notice Information

Notice Title

Depot Electric Vehicle (EV) Charge Point Management and Maintenance Services

Notice Description

Provision of Charge point Management System and a Maintenance Contract for electric vehicle chargers used by Edinburgh Council fleet.

Lot Information

Depot Electric Vehicle Charge Point Management System

Provision of charge point management software and associated services for electric vehicle chargers to be used by Edinburgh Council's fleet.

Renewal: Any Contract resulting from this ITT will commence in autumn 2026 for a period of three years with the option to extend for up to a further twelve months, undertaken at the sole discretion of the Council.

Depot Electric Vehicle Charge Point Maintenance

Provide operation and maintenance to manage a mixture of depot AC and DC charge points.

Renewal: Any Contract resulting from this ITT will commence in autumn 2026 for a period of three years with the option to extend for up to a further twelve months, undertaken at the sole discretion of the Council

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e6e6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078696-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

48444100 - Billing system

50324100 - System maintenance services

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50532400 - Repair and maintenance services of electrical distribution equipment

72260000 - Software-related services

72267100 - Maintenance of information technology software

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Aug 20261 weeks ago
Submission Deadline
18 Sep 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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