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Ceredigion - Replacement of Infrared Interpretation and Assisted Listening System

Cyngor Sir Ceredigion County Council

This public procurement record has 1 release in its history.

Tender

24 Aug 2026 at 16:10

UK4 - Tender Notice
Summary of the contracting process

Ceredigion County Council is procuring replacement of the existing Sennheiser infrared interpretation and assisted listening system in its Council Chamber. The requirement covers a complete audio-visual installation service: supplying the proposed solution, installing and configuring it, then testing and commissioning the system. Suppliers may also offer an optional maintenance service, which the Council may choose to award. The procurement is primarily for audio-visual equipment, with associated installation and maintenance services. The work will be delivered in Ceredigion, Wales. This suits audio-visual integrators, sound and interpretation system specialists, and organisations able to provide an end-to-end replacement service for council or conference facilities. The Council is the buying organisation and applies Welsh devolved procurement regulations.

The process has reached tender: the Council invited offers through a below-threshold open competition. Enquiries were due by 8 September 2026 at 12:00, and tender submissions were due by 15 September 2026 at 12:00. Submissions must be made electronically through the eTenderWales portal. The estimated value is £25,000 excluding VAT, or £30,000 including VAT; the Council states this is guidance rather than a fixed budget or expected contract price. The contract period is 12 October 2026 to 11 November 2031, with the possibility of extension to 11 November 2033. Installation, commissioning and training must be completed within four weeks of commencement. Optional maintenance runs for five years after acceptance, with up to two further years available. Evaluation is 70% technical quality and 30% commercial.

The opportunity is suitable for small and medium-sized enterprises and voluntary, community or social enterprises. It is aimed at qualified and experienced contractors or organisations that can replace an infrared interpretation and assisted listening system while complying with current legislation and relevant best practice. Strong candidates will be able to manage the full technical lifecycle, including equipment supply, physical installation, system configuration, testing, commissioning and user training. Suppliers offering reliable audio-visual maintenance can also compete for the optional maintenance element, subject to the Council choosing to award it. The requirement will favour businesses with practical experience of interpretation, assisted listening, sound or wider audio-visual systems, and with sufficient capacity to complete the installation, commissioning and training within the required four-week period.

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Notice Information

Notice Title

Ceredigion - Replacement of Infrared Interpretation and Assisted Listening System

Notice Description

Ceredigion County Council is seeking to procure the services of a qualified and experienced contractor or organisation to undertake the replacement of the existing Sennheiser Infrared (IR) interpretation and assisted listening system within the Council Chamber. The supplier shall provide a complete installation service, including supply, installation, configuration, testing and commissioning of the proposed solution. Bidders may also offer a maintenance service, which the Council may elect to award. Tenders are invited from suitably qualified parties who are able to provide the services required in compliance with all current legislation and best practice. Please note that the contract value provided within this notice represents an estimate prepared by the Council. It is issued for guidance only and does not constitute a fixed budget or an indication of the expected contract price. Bidders are expected to submit a competitive bid based on market prices. Mae Cyngor Sir Ceredigion yn ceisio caffael gwasanaethau contractwr neu sefydliad cymwys a phrofiadol i gyflawni'r gwaith o ddisodli'r system ddehongli a gwrando a chymorth Isgoch (IR) Sennheiser bresennol yn Siambr y Cyngor. Bydd y cyflenwr yn darparu gwasanaeth gosod cyflawn, gan gynnwys cyflenwi, gosod, ffurfweddu, profi a chomisiynu'r datrysiad arfaethedig. Gall tendrwyr hefyd gynnig gwasanaeth cynnal a chadw, y gall y Cyngor ddewis ei ddyfarnu. Gwahoddir tendrau gan bartion sydd a'r cymwysterau priodol ac sy'n gallu darparu'r gwasanaethau gofynnol yn unol a'r holl ddeddfwriaeth gyfredol ac arferion gorau perthnasol. Noder fod gwerth y contract a ddarparwyd yn yr hysbysiad hwn yn cynrychioli amcangyfrif a baratowyd gan y Cyngor. Fe'i cyhoeddir at ddibenion canllaw yn unig ac nid yw'n gyllideb sefydlog nac yn arwydd o bris disgwyliedig y contract. Disgwylir i dendrwyr gyflwyno tendr cystadleuol yn seiliedig ar brisiau'r farchnad

Lot Information

Lot 1

Options: The Council reserves the right to make additional purchases of Works/Goods/Services of a similar nature and scope under the contract, on the same terms and conditions, during the contract period, including any approved extensions. Mae'r Cyngor yn cadw'r hawl i wneud pryniannau ychwanegol o Waith/Nwyddau/Gwasanaethau o natur a chwmpas tebyg o dan y contract hwn, ar yr un telerau ac amodau, yn ystod cyfnod y contract, gan gynnwys unrhyw estyniadau a gymeradwyir

Renewal: The contract will run for an initial period 4 weeks. The installation, commissioning and training are to be completed within 4 weeks of contract commencement. Maintenance is an optional element of the contract and, where awarded by the Council, will run for an initial period of 5 years following successful completion and acceptance of the installation, with an option to extend for a further period of up to 2 years, subject to agreement by both parties. Bydd y contract yn rhedeg am gyfnod cychwynnol o 4 wythnos. Rhaid cwblhau'r gwaith gosod, comisiynu a hyfforddi o fewn 4 wythnos i ddyddiad cychwyn y contract. Mae cynnal a chadw yn elfen ddewisol o'r contract ac, os caiff ei ddyfarnu gan y Cyngor, bydd yn rhedeg am gyfnod cychwynnol o 5 mlynedd yn dilyn cwblhau a derbyn y gwaith gosod yn llwyddiannus, gyda'r opsiwn i'w ymestyn am gyfnod pellach o hyd at 2 flynedd, yn amodol ar gytundeb y ddau barti.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eae6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080516-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus

32321200 - Audio-visual equipment

50340000 - Repair and maintenance services of audio-visual and optical equipment

51310000 - Installation services of radio, television, sound and video equipment

Notice Value(s)

Tender Value
£25,000 Under £100K
Lots Value
£25,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
15 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
12 Oct 2026 - 11 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cyngor Sir Ceredigion County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERAERON
Postcode
SA46 0PA
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
TLL14 South West Wales
Local Authority
Ceredigion
Electoral Ward
Aberaeron and Aberarth
Westminster Constituency
Ceredigion Preseli

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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