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Electoral Management System and Support

Blaby District Council

This public procurement record has 1 release in its history.

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24 Aug 2026 at 16:23

Award Notice
Summary of the contracting process

Blaby District Council procured an electoral management system and associated support for Blaby District. The requirement covers maintaining a compliant electoral register, voter registration, absent-vote arrangements, and the delivery of elections and referenda. It also includes a mobile canvassing application that records canvass responses electronically and synchronises them with the electoral management system, using the Council’s existing ten tablets. A web-based version is required for customer services staff handling electoral calls and enquiries. This is a specialist software programming and consultancy services requirement, including an industry-specific software package (CPV 72200000 and 48100000). The buying organisation is Blaby District Council, based in Narborough, and the services are for use across Blaby District.

The procurement is complete and was awarded to Civica UK Limited. The Council made a direct award through the Government G-Cloud 14 framework, Lot 2, using a limited procedure without prior publication of a competition notice. The Council recorded one bid and selected the supplier on price. The stated rationale was that only one framework supplier could meet the requirements, including compatibility with the Council’s ten existing canvassing tablets. The contract was signed on 18 August 2026 and is valued at £106,631.50. Its initial term is two years from 18 August 2026, with an optional one-year extension, giving a possible maximum length of three years. The associated lot is recorded as cancelled, while the award and contract are active.

This award indicates established demand for integrated electoral administration software rather than a standalone register system. A credible future competitor would need to provide a compliant electoral management system supporting voter registration, absent votes, elections and referenda, together with dependable operational support. Mobile canvassing capability is central: the system must allow electronic responses to be captured in the field and synchronised with the main system. Compatibility with existing Council-owned tablets was decisive in this procurement, so suppliers should be able to integrate with or support inherited hardware without forcing unnecessary replacement. A browser-based interface for customer services staff is also important, as is the ability to handle electoral calls and enquiries. The successful supplier was a large specialist software provider, suggesting the requirement favours proven delivery capacity and relevant public-sector experience.

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Notice Information

Notice Title

Electoral Management System and Support

Notice Description

Electoral Management System and support, including Mobile Canvassing App and the addition of WebReg for use in Blaby District.

Lot Information

Lot 1

Blaby District Council is procuring an Electoral Management System to maintain a compliant Electoral Register for Voter registration, Absent Vote arrangement and the delivery of Elections and Referenda in Blaby District. BDC requires the addition of the Mobile Canvassing App to be used with existing 10 Council owned tablets, to allow canvassers to electronically record canvass responses and have these responses synced to the EMS. BDC also requires a web- based version of the EMS for use of Customer Services staff to aid with electoral calls and enquiries. The contract will start on 18 August 2026 and will have an initial term of 2 years. There is an optional 1 year extension (maximum contract length 3 years). This contract was direct awarded through the Government Commercial Agency G-Cloud 14 framework.

Procurement Information

Following a search of the G-Cloud 14 framework, only one supplier was identified as capable of meeting the Council's requirements. Additionally, the Council has an existing investment in ten tablets for canvassing use, that are fully compatible with the supplier's software. Procuring an alternative system would require replacement of this hardware and incur additional costs. The supplier was therefore considered the only provider capable of meeting the Council's requirements whilst ensuring compatibility with existing equipment and maintaining value for money.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eaef
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080532-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48100000 - Industry specific software package

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£106,631 £100K-£500K

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
18 Aug 20261 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Blaby District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NARBOROUGH
Postcode
LE19 2EP
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF East Midlands (England)
Local Authority
Blaby
Electoral Ward
Narborough & Littlethorpe
Westminster Constituency
South Leicestershire

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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