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Provision of a Financial Management System

Derby College Group

This public procurement record has 1 release in its history.

Tender

24 Aug 2026 at 16:31

UK4 - Tender Notice
Summary of the contracting process

Derby College Group is procuring a financial management system to replace its Open Accounts system and maintain continuity of financial functionality. The requirement covers the supply of financial and accounting software, implementation, software-related services, development where needed, data migration, integrations, ongoing support, reporting and dashboards, including self-service functions for non-finance users. The work will be delivered for Derby College Group in the United Kingdom. This is primarily a financial software and implementation services opportunity, rather than a general IT support contract. The college group completed pre-market engagement in May 2026, with seven suppliers responding and helping to refine the functional specification, implementation expectations, pricing assumptions, migration, integration and support requirements.

The procurement has reached tender: Derby College Group invited offers through an above-threshold open competition using a competitive flexible procedure. Tenders must be submitted electronically by 21 September 2026 at 12:00; enquiries close on 14 September 2026 at 12:00, and the intended award decision date is 3 November 2026. There is one lot. The contract is planned to run from 1 December 2026 to 31 July 2032, with extensions potentially taking the maximum term to 31 July 2039 through 3+3+1-year increments, subject to satisfactory performance and agreed terms. The recorded tender and lot values are £0 gross and AED 0 gross respectively. Stage 1 allocates 85 points to quality and 35 to price; shortlisted suppliers proceed to interview or demonstration.

This opportunity suits established financial management system suppliers, software developers and implementation partners able to provide a complete accounting platform and support its adoption within a college group. Strong candidates will be able to demonstrate financial analysis and accounting functionality, reliable data migration from Open Accounts, integrations with existing systems, clear reporting and dashboard tools, and usable self-service facilities for non-finance staff. Suppliers should have the delivery capacity to implement the system before the existing arrangement expires and to provide ongoing software support and development over a potentially long contract term. The two-stage process favours suppliers able to complete the preliminary selection requirements, present a credible tender, and demonstrate their proposed solution in an interview or live demonstration.

How relevant is this notice?

Notice Information

Notice Title

Provision of a Financial Management System

Notice Description

Derby College Group (herein referred to as 'DCG') currently utilises a Financial Management System via the Open Accounts system. This contract is due to expire automatically on 31.07.27. The intended outcome of the process is to determine the most advantageous tender(s) (MAT) and select a suitable Financial Management System, capable of meeting all DCG specified requirements for implementation before 01.08.27 to ensure seamless continuity of system functionality for DCG. Derby College Group undertook a Pre-Market Engagement exercise in accordance with Section 17 of the Procurement Act 2023 to test the proposed requirement, understand current market capabilities and inform the final procurement strategy in May 2026 with ocds-h6vhtk-06908f and FTS reference 2026/S 000-040647. Seven suppliers responded, representing a range of Financial Management System solutions and implementation approaches. The PME confirmed that there is a competitive market capable of delivering DCG's requirements and that an open competition is appropriate. The key themes arising from market engagement were: * The need for a clear and detailed functional specification, with mandatory requirements distinguished from desirable requirements. * The importance of publishing a transparent evaluation methodology and treatment of partial compliance. * Clarification of user volumes, entity structure, integration requirements and data migration expectations. * Recognition that approaches to contract terms vary across the market and may influence supplier participation. * The importance of defining reporting, dashboard and self-service requirements for non-finance users. * The need for a realistic implementation timetable and adequate internal change-management resource. * The desirability of clear pricing assumptions to ensure tender responses are directly comparable As a result of the PME, DCG has refined the specification, clarified implementation expectations, defined the evaluation methodology, confirmed pricing assumptions and strengthened guidance relating to migration, integrations and ongoing support. In accordance with procurement legislation and good practice, participation in the PME does not confer any advantage, preference or prior knowledge benefit during the evaluation of tenders. All bidders will be evaluated solely on the basis of their tender submission against the published evaluation criteria.

Lot Information

Lot 1

Renewal: Subject to satisfactory performance and the agreement of terms the contract may be extended on 3 + 3 + 1-year increments (or as agreed between the parties) to a maximum term of 12 years ending 31.07.39.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eaf2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080538-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48400000 - Business transaction and personal business software package

48440000 - Financial analysis and accounting software package

48441000 - Financial analysis software package

72212440 - Financial analysis and accounting software development services

72212441 - Financial analysis software development services

72212442 - Financial systems software development services

72260000 - Software-related services

72261000 - Software support services

72262000 - Software development services

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
21 Sep 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 31 Jul 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derby College Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE24 8UG
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF11 Derby
Local Authority
Derby
Electoral Ward
Alvaston North
Westminster Constituency
Derby South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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