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Maintenance of Mobile Breast Screening Tailers and Mobile MRI Trailers

Royal Berkshire NHS Foundation Trust

This public procurement record has 1 release in its history.

Planning

25 Aug 2026 at 12:54

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Royal Berkshire NHS Foundation Trust is planning to procure ongoing maintenance services for three medical trailers: two mobile breast screening trailers and one mobile MRI trailer. The requirement covers periodic minor and major servicing, MOT testing, responsive repairs and warranty repairs, including labour, travel and materials, except for normal wear and tear, Trust damage and patient-caused damage. Work includes generators, water and plumbing systems, lighting, alarms, telematics, hydraulics, air conditioning and chillers, electrical installations, fire and CCTV systems, patient lifts, chassis, brakes, suspension, steering, bodywork and external equipment. Major servicing also includes fluid and filter changes, electrical retesting, refrigerant engineering, replacement fire extinguishers and rolling-road brake testing. The services are for the Trust’s operations in the United Kingdom.

This procurement is at the planning stage: the Trust has stated an intention to procure, but has not issued an invitation to tender. It expects to use an open procedure under the Procurement Act 2023. The estimated total value is £219,720 excluding VAT, or £263,664 including VAT. There is one planned lot, with an anticipated contract period from 1 February 2027 to 31 January 2037. The Trust expects the next notice on 12 October 2026. It has scheduled preliminary market engagement, asking interested organisations to introduce themselves and explain their relevant experience and suitability by 18 September 2026. The requirement is above the applicable threshold and the lot is identified as suitable for SMEs.

This will suit specialist vehicle maintenance providers with the facilities, engineers and supply-chain capability to service medical trailers and their integrated clinical-support systems. Strong candidates are likely to cover mechanical, electrical, hydraulic, plumbing, refrigeration, air-conditioning, generator, chassis, braking and bodywork disciplines, either in-house or through reliable subcontractors. Experience maintaining mobile breast screening or mobile MRI trailers is particularly relevant, as is the ability to deliver planned servicing, MOT testing, responsive repairs and warranty work across complex equipment. Providers should be able to manage statutory and safety-related inspections, including LOLER testing, F-Gas leak testing, electrical certification and VOSA-standard chassis checks. The buyer is specifically looking for organisations able to demonstrate recent work for other health organisations, making healthcare-sector references and evidence of comparable delivery important.

How relevant is this notice?

Notice Information

Notice Title

Maintenance of Mobile Breast Screening Tailers and Mobile MRI Trailers

Notice Description

The Trust has three medical trailers for which it requires ongoing maintenance services. Two of the trailers are mobile breast screening trailers (one is 14 years old and the other is coming up to 1 years' old) and the other trailer is a mobile MRI trailer (this trailer is 7 years old). The Trust's high level requirements are periodic servicing (see below for further details) of the trailers, MOT tests, a responsive repairs service and a warranty covering repairs (including labour, travel and materials) with the exception of those caused by normal wear & tear, damage caused by the Trust and damage caused by patients. Each trailer would require five minor services per annum and one major service in combination with the MOT test. Details of likely requirements for each service type are listed below - MINOR SERVICING - Generator service - All water filters including drinking water - Lighting: inspect and test all lighting (interior/external/emergency) - All alarms and warning systems: security / safety / patient call / panic alarm - Check and test the installed reporting system : telematics and SMS - Hydraulic power pack and legs and check oil level. - Internal: check cupboards (door furniture/hinges/closures) and work surfaces - External: check body panels, all joints, locker systems (closures, hinges, rams etc) door furniture - Air Conditioning: routine checks - Chiller unit: twice yearly inspection and servicing to include F-Gas compliant leak test, glycol check % and acid test (refrigerant). The chiller pump and PV switch are to be replaced as necessary. - Plumbing: inspection and maintenance of all tanks and pipework/fittings - Inspection and maintenance of all electrical installations - Check the integrity of the rubberised paint on the roof, and safety harness fixing points - Fire Extinguishers: inspect - Fire Alarm system test - Check correct working condition of the CCTV system - Twice annually Patient lift inspection and LOLER testing - Steps, hand rails and locker system maintenance - Chassis service to VOSA standard, including inspections of brakes and lights - Lubrication and maintenance to power steering systems as fitted - Suspension check to include air bags, pivots, bushes, torque arms and any air piping and connections - EBS Systems inspection - Renewal of brake pads, discs and callipers as necessary MAJOR SERVICING - Generator service - All water filters including drinking water - Lighting: inspect and test all lighting (interior/external/emergency) - All alarms and warning systems: security / safety / patient call / panic alarm - Check and test the installed reporting system : telematics and SMS - Hydraulic power pack and legs - Change hydraulic oil and filters - Internal: check cupboards (door furniture/hinges/closures) and work surfaces - External: check body panels, all joints, locker systems (closures, hinges, rams etc) door furniture - Air conditioning: inspection, cleaning and servicing inclusive of all parts and a refrigerant engineer - Plumbing: inspection and maintenance of all tanks and pipework/fittings including emptying and run through of all pipework with cleansing fluid - Inspection and maintenance of all electrical installations and a retest of the whole system of the trailer including the renewal of the electrical test certificate - Check the integrity of the rubberised paint on the roof, and safety harness fixing points - Fire Extinguishers: replace - Fire Alarm system test - Change all AA and AAA batteries. For example in the remotes for air con and fire alarm - Check correct working condition of the CCTV system - Steps, hand rails and locker system maintenance - Chassis service to VOSA standard, including inspections of brakes and lights - Lubrication and maintenance to power steering systems as fitted - Suspension check to include air bags, pivots, bushes, torque arms and any air piping and connections - Renewal of brake pads, discs, callipers and brake linings as necessary - Rolling road brake test - External wash of the trailer and step sets If your organisation has experience in the last three years in carrying out these services for medical trailers on behalf of other health organisations and is interested in this potential opportunity please email christopher.dickenson@royalberkshire.nhs.uk to express your interest.

Planning Information

Organisations interested in this potential opportunity are to contact christopher.dickenson@royalberkshire.nhs.uk before the engagement deadline introducing their organisation, detailing their relevant experience and suitability in being able to undertake the outlined requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eb8a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080830-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

34114000 - Specialist vehicles

34220000 - Trailers, semi-trailers and mobile containers

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
£219,720 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Aug 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
12 Oct 20262 months to go
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2037 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Berkshire NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
READING
Postcode
RG1 5AN
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLJ11 Berkshire
Local Authority
Reading
Electoral Ward
Redlands
Westminster Constituency
Reading Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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