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Offsite Storage for the House of Commons and House of Lords Libraries and Parliamentary Archives

Corporate Officer of the House of Lords

This public procurement record has 1 release in its history.

Planning

25 Aug 2026 at 15:59

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Corporate Officers of the House of Commons and House of Lords are exploring offsite storage services for the House of Commons Library, House of Lords Library, Parliamentary Archives and the Parliamentary Knowledge and Information Team. The requirement covers storage for archival boxes, other boxes, cabinets and oversize items, with services designed to meet archival environmental standards, security requirements and access arrangements. The supplier may also be asked to help remove collections from the Parliamentary Estate. This is a library, archive and secure storage service, including cargo handling and archive shelving. The stored collections are associated with the UK Parliament and the service will be delivered in the United Kingdom.

This procurement is at the planning stage and the current exercise is a Request for Information to help shape a future procurement; it is not an invitation to tender. The Authority expects to use an open procedure for one lot, although the procedure is not yet confirmed in this planning notice. The estimated value is £1,445,833.33 excluding VAT, or £1,735,000 including VAT. The anticipated contract period is 23 September 2027 to 22 September 2032, with five possible one-year extensions, up to 22 September 2037. The Authority expects the next notice to be published by 4 January 2027. Market engagement responses are expected by 8 September 2026 through Atamis.

This will suit secure records-storage operators, archive-storage specialists, library and archive service providers, and logistics businesses able to handle collections and potentially support removals. Suppliers should be prepared to provide controlled offsite premises with suitable environmental conditions for archival material, robust physical security and practical arrangements for authorised access. Experience storing mixed collections—including boxes, cabinets and oversize items—would be relevant, as would suitable shelving, handling and inventory processes. The requirement may grow beyond its initial scale, so bidders are likely to need capacity that can expand over the contract term. The Authority has indicated that the requirement is suitable for small and medium-sized enterprises and voluntary, community and social enterprises.

How relevant is this notice?

Notice Information

Notice Title

Offsite Storage for the House of Commons and House of Lords Libraries and Parliamentary Archives

Notice Description

The Corporate Officers of the House of Commons and the House of Lords (the Authority) would like to notify the market of a potential upcoming requirement. This Request for Information (RFI) seeks information relating to Offsite Storage for the House of Commons and House of Lords libraries and the Parliamentary Archives. The House of Commons Library, the House of Lords Library and Parliamentary Knowledge and Information Team (PKI) require storage of their collections, meeting archival storage requirements, including environmental standards, security and access arrangements. They have separate sets of items to store but they consist of the following types of material: - Archival boxes - Other boxes - Cabinets - Oversize items We initially require space for 1047m3 but could require 1150m3. Over the duration of the contract the amount of storage may increase further. There may also be a requirement to assist with removal of collections from the Parliamentary Estate. The purpose of this questionnaire is to engage with the market ahead of a procurement exercise for the offsite storage services. We will use the insights we gain here to shape our requirements for that procurement. We expect to agree this contract for an initial period of 5 years, with the possibility of 5 x 1 year extension options (5+1+1+1+1+1).

Planning Information

To register your interest and participate in the Request for Information (RFI), please create an account on Atamis via https://atamis-ukparliament.my.site.com/s/Welcome . Once registered, please use the title of this notice to search for the project. Once you have located the project on the system, please select “Express Interest” to access the RFI documents. If you experience any issues with registration, please contact the team at pcd@parliament.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ebcf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080954-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

63 - Supporting and auxiliary transport services; travel agencies services

92 - Recreational, cultural and sporting services

CPV Codes

39131100 - Archive shelving

63100000 - Cargo handling and storage services

63121100 - Storage services

92510000 - Library and archive services

92512000 - Archive services

Notice Value(s)

Tender Value
£1,445,833 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Aug 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
4 Jan 20275 months to go
Award Date
Not specified
Contract Period
23 Sep 2027 - 22 Sep 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Corporate Officer of the House of Lords
Additional Buyers

Corporate Officer of the House of Commons

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 0AA
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI32 Westminster
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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