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Vehicle Maintenance Services

The Police & Crime Commissioner for Sussex

This public procurement record has 2 releases in its history.

PlanningUpdate

26 Aug 2026 at 14:11

UK3 - Planned Procurement Notice
Planning

26 Aug 2026 at 13:54

UK3 - Planned Procurement Notice
Summary of the contracting process

The Police and Crime Commissioner for Sussex, acting for the Police and Crime Commissioners for Sussex and Surrey, intends to procure vehicle maintenance services for the Joint Transport Service supporting Surrey and Sussex Police. The work covers maintenance and repair of police motorcycles, cars, vans up to 3.5 tonnes, and vans or lorries over 3.5 tonnes. It will be delivered from suppliers’ premises serving the Authorities’ workshops in Surrey, East Sussex and West Sussex. This is a non-exclusive, multi-supplier arrangement, allowing the Authorities to use more than one provider. The procurement is intended to support operational vehicle availability while limiting vehicle downtime and environmental impact. The relevant service classification is repair and maintenance of motor vehicles and associated equipment (CPV 50110000).

This is a planned procurement: the buyer has announced its intention to procure but has not invited tenders at this stage. It expects to publish the tender on 11 September 2026, with submissions expected by 9 October 2026 at 12:00 and an award decision expected by 2 November 2026. The proposed open procedure will establish an open framework agreement for four years, from 15 November 2026 to 14 November 2030, with up to 32 suppliers. The estimated value is £2,750,000 excluding VAT and £3,300,000 including VAT; stated volumes and values are indicative and do not guarantee work. Four lots are planned: motorcycles £55,000 excluding VAT; cars £1,430,000; vans up to 3.5 tonnes £1,100,000; and larger vans or lorries £165,000. Each lot will be evaluated on technical quality 60%, price 30% and social value 10%.

The procurement is likely to suit vehicle maintenance businesses able to service police fleet vehicles across the four planned categories, either as a general commercial-vehicle provider or as a specialist in motorcycles, cars, light vans, or heavier vans and lorries. Suppliers will need premises within 20 miles of the Authorities’ workshops in Surrey, East Sussex and West Sussex, so local operating coverage is important. The buyer has highlighted specific security and storage requirements at supplier premises, alongside the ability to minimise vehicle downtime and environmental impact. Organisations preparing for the later tender should be ready to demonstrate strong technical capability and relevant maintenance capacity, as technical quality carries the greatest evaluation weighting. The arrangement is intended for multiple suppliers, creating scope for providers with capability in one or more vehicle categories.

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Notice Information

Notice Title

Vehicle Maintenance Services

Notice Description

This procurement relates to the provision of vehicle maintenance services to the Joint Transport Service (JTS) for Surrey and Sussex Police. The Police and Crime Commissioner for Sussex, acting on behalf of both the Police and Crime Commissioner for Sussex and the Police and Crime Commissioner for Surrey (together, the Authorities), will be seeking bids from suitably qualified organisations. The services will be delivered on a non-exclusive basis under a multi-supplier Framework Agreement with a term of four (4) years. The Police and Crime Commissioner for Sussex (the PCC for Sussex) is the lead authority for this procurement and will be responsible for the selection and appointment of suppliers to the Framework Agreement. Due to the nature of the Authorities' operations, suppliers will be required to meet specific security and storage requirements at their premises. In addition, to minimise environmental impact and vehicle downtime, suppliers' premises must be located within a 20-mile radius of the Authorities' workshops in Surrey, East Sussex and West Sussex. Any volumes, quantities or values of business stated within the procurement documentation are indicative only and do not constitute any guarantee or commitment of future work.

Lot Information

Motorcycles

Provision of maintenance services for motorcycles.

Cars

Provision of maintenance services for cars.

Vans up to 3.5 tonnes

Provision of maintenance services for vans up to 3.5 tonnes.

Vans/Lorries over 3.5 tonnes

Provision of maintenance services for vans and lorries over 3.5 tonnes.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eca2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081364-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50110000 - Repair and maintenance services of motor vehicles and associated equipment

Notice Value(s)

Tender Value
£2,750,000 £1M-£10M
Lots Value
£2,750,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 2026Today
Submission Deadline
9 Oct 20262 months to go
Future Notice Date
11 Sep 20263 weeks to go
Award Date
Not specified
Contract Period
15 Nov 2026 - 14 Nov 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police & Crime Commissioner for Sussex
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEWES
Postcode
BN7 2FZ
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Lewes
Electoral Ward
Lewes Bridge
Westminster Constituency
Lewes

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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