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Passport InOrder Enterprise Licences

Transport for London

This public procurement record has 2 releases in its history.

Award

28 Aug 2026 at 15:30

UK6 - Contract Award Notice
Award

28 Aug 2026 at 13:34

UK5 - Transparency Notice
Summary of the contracting process

Transport for London is procuring Passport InOrder Enterprise software licence subscriptions to support its workforce planning and operational scheduling capability. The requirement covers software licences only and excludes professional services, consultancy, implementation and other support work. It is a software and information-systems services requirement, including IT software and support activities (CPV 48000000 and 72000000). The buyer is Transport for London, and the service will support its operational workforce management environment in London. The software is intended to operate with TfL’s existing UKG Pro Workforce Management and SAP environments, so suppliers with relevant enterprise workforce-management software expertise and integration capability are most closely aligned with the requirement.

The procurement has been awarded through a direct award to KRONOS SYSTEMS LIMITED, which was selected as the supplier. The award date was 28 August 2026. The awarded value is £802,603 excluding tax, or £963,123.60 including tax. The contract period runs from 11 September 2026 to 10 September 2029, with no extension options. The procedure used was a direct award because the buyer considered the supplier the only source of the required licences for its existing live solution, which is integrated with UKG Pro Workforce Management and SAP. The award covers one lot. A standstill period ends on 9 September 2026, and contract signature is scheduled for 10 September 2026. The award is pending.

This procurement demonstrates demand for established enterprise workforce-management software licences within a large, operationally critical transport organisation. A credible future competitor would need to provide Passport InOrder Enterprise or an equivalent capability for workforce planning and operational scheduling, while fitting securely into existing UKG Pro Workforce Management and SAP environments. The requirement favours suppliers able to demonstrate proven interoperability, dependable licensing arrangements and the capacity to support a live service without creating material technical, integration or operational disruption. Professional services are outside this requirement, so the strongest commercial fit is a software vendor or licensing partner with enterprise-scale products, integration experience and the financial and operational resilience to serve Transport for London.

How relevant is this notice?

Notice Information

Notice Title

Passport InOrder Enterprise Licences

Notice Description

Transport for London (TfL) intends to award a three-year contract to UKG Technology Limited for the provision of Passport InOrder Enterprise software licence subscriptions. The contract provides software licences to support TfL's workforce planning and operational scheduling capability. The contract is for software licence subscriptions only and excludes professional services. The contract term is from 11 September 2026 to 10 September 2029, with no extension options.

Procurement Information

The contract is awarded directly because only UKG Technology Limited can supply the required Passport InOrder Enterprise software licences for TfL's existing live operational workforce management solution. The software is already deployed and integrated with TfL's UKG Pro Workforce Management and SAP environments. A change of supplier would introduce disproportionate technical, integration and operational risk to a live service.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ee8d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082284-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£802,603 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Aug 20262 weeks ago
Contract Period
11 Sep 2026 - 10 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for London
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Supplier Information

Number of Suppliers
1
Supplier Name

Kronos Systems Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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