Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

REVISED CCTV Replacement Invitation to Tender

ROYAL AGRICULTURAL UNIVERSITY

This public procurement record has 4 releases in its history.

TenderCancellation

10 Sep 2026 at 11:09

UK12 - Procurement Termination Notice
TenderUpdate

04 Sep 2026 at 08:56

UK4 - Tender Notice
TenderUpdate

03 Sep 2026 at 14:03

UK4 - Tender Notice
Tender

03 Sep 2026 at 12:36

UK4 - Tender Notice
Summary of the contracting process

The Royal Agricultural University sought a replacement CCTV system for its campus in Cirencester. The requirement covered the supply, configuration, integration and commissioning of all remaining components needed to create a fully operational surveillance solution, including cameras, software licences, peripheral hardware, network cabling and installation. It also included staff training, lifecycle maintenance and software support. The system had to integrate with the University’s existing Avigilon Unity 160TB AI NVR2X server and support future campus growth, including a planned large-scale development. The procurement combined goods, such as surveillance equipment, with services for installation, repair, maintenance and security-system support. The University was the buyer and the work was to be delivered at its campus in the United Kingdom.

The procurement reached tender: the University invited offers through an accelerated competitive flexible procedure, with an ITT questionnaire and quotation in phase one, followed by presentations for shortlisted bidders. It was subsequently cancelled and withdrawn by the University; no submissions were accepted and no contract was awarded. The estimated value was £250,000 excluding VAT and £300,000 including VAT. The enquiry deadline was 29 September 2026 at 18:00, and the tender submission deadline was 31 December 2026 at 23:59. The proposed contract period was 10 January 2027 to 10 January 2032, with a possible one-year extension to 10 January 2033. Evaluation allocated 30% to value for money and 70% to technical capability.

This opportunity suited CCTV, security technology and systems-integration suppliers able to deliver an end-to-end campus surveillance solution rather than equipment alone. Relevant bidders would need capability in camera deployment, video-management software, networking, installation, commissioning, user training and ongoing maintenance and software support. Experience integrating new equipment with the University’s existing Avigilon Unity 160TB AI NVR2X infrastructure would have been important, as would the ability to design a solution that can expand as the campus develops. Suppliers needed to demonstrate technical capability through the ITT questionnaire and support their offer with a quotation. The procurement was identified as suitable for small and medium-sized enterprises, and evaluation placed greater emphasis on technical delivery than price.

How relevant is this notice?

Notice Information

Notice Title

REVISED CCTV Replacement Invitation to Tender

Notice Description

ON HOLD - Coming soon - We are revising the timetable. This procurement represents a re-tender of the opportunity for a Replacement CCTV System previously published under the notice reference 2026/S 000-056590. Following a comprehensive review of the previous iteration, the RAU has revised both the core technical specifications for the estate's video management system and the associated assessment methodology to better align with the organisational security objectives and market capabilities. The University has recently updated its central storage infrastructure and has deployed an Avigilon Unity 160TB AI NVR2X server to the RAU estate. Consequently, this Invitation to Tender (ITT) covers the supply, configuration, integration, and commissioning of all remaining system elements required to deliver a fully operational solution that integrates with this existing hardware asset, The scope includes, but is not limited to: cameras, software licences, peripheral hardware, network cabling, installation services, staff training, and ongoing lifecycle maintenance and software support services. Potential Bidders should note that the evaluation framework utilizes a refined combination of objective (commercial models) and subjective (qualitative delivery) award criteria. Full details of the updated requirements and explicit assessment matrices are provided within the associated tender documents. IMPORTANT Notice Regarding Previous Submissions: This process is an entirely independent procurement exercise. For the avoidance of doubt, responses received during the aborted 2026 exercise do not constitute, and will not be treated as, preliminary market consultation or market engagement information under the Procurement Act 2023. Bidders who participated previously must submit a completely fresh response based solely on the current ITT. Evaluators will assess submissions exclusively on the information provided within this application; no data, materials, or scoring from the previous exercise will be carried forward, referenced, or considered.

Lot Information

Lot 1

Options: The RAU is a campus which is constantly evolving and growing has recently obtained planning permission for a large scale development. The planning reference number for the Innovation Village is 24/01143/OUT with Cotswold District Council. As part of our defined requirements we have asked for Bidders to be mindful that as our campus grows the solution will also need to grow over the duration of the 5 year agreement.

Renewal: The contract is expected to last 5 years, there may be a requirement to offer a 1 year extension whilst the University completes a new tender procedure for the life-cycle maintenance and software support services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f13a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085750-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services

CPV Codes

35125000 - Surveillance system

50340000 - Repair and maintenance services of audio-visual and optical equipment

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20266 days ago
Submission Deadline
31 Dec 20264 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
10 Jan 2027 - 10 Jan 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL AGRICULTURAL UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CIRENCESTER
Postcode
GL7 6JS
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK South West (England)
Local Authority
Cotswold
Electoral Ward
Abbey
Westminster Constituency
South Cotswolds

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...