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Holiday Activities and Food (HAF) Programme Framework

London Borough of Hounslow

This public procurement record has 2 releases in its history.

Tender

07 Sep 2026 at 16:57

UK4 - Tender Notice
Planning

07 Sep 2026 at 14:14

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

London Borough of Hounslow is establishing a multi-supplier framework for Holiday Activities and Food (HAF) services for eligible children and young people. Providers will deliver nutritious food, enriching and physical activities, healthy-lifestyle support and signposting during school holidays, in line with Department for Education HAF requirements. The work is divided into three geographical service areas: Feltham, Hanworth and Bedfont; Hounslow, Cranford and Heston; and Chiswick, Brentford and Isleworth. A fourth, borough-wide lot covers specialist provision for children and young people with special educational needs and disabilities. The category is children’s holiday-camp, meal and welfare services, with education and disability support relevant to the specialist lot. The buying organisation is the London Borough of Hounslow.

The procurement has reached tender: the council invited suppliers to submit full tenders through a competitive flexible procedure using an open procurement method, with electronic submission through the London Tenders/ProContract portal. Tenders had to be submitted by 7 October 2026 at 23:59 BST, with award decisions scheduled by 27 November 2026 at 23:59 UTC. The proposed framework term is 1 March 2027 to 28 February 2031, comprising an initial two years and two possible 12-month extensions. Its estimated total value is £807,200, with no guaranteed minimum work or value. Suppliers may bid for one or more of four lots. Evaluation is 80% quality and 20% price, covering delivery, childcare settings, inclusion and SEND, management, mobilisation, risk and continuity.

This opportunity suits holiday activity providers, childcare organisations, schools, community groups, food providers and children’s welfare specialists able to deliver coordinated services during school holidays. It is expressly suitable for SMEs and voluntary, community and social enterprises. Strong bidders will demonstrate a clear HAF delivery model, suitable childcare or activity settings, reliable food and physical-activity provision, inclusion and accessibility, and effective support for children with SEND where relevant. The council will also assess contract management, performance monitoring, mobilisation, quality assurance, operational risk assessment, business continuity and value for money. Providers should be able to show geographical coverage, suitable venues, staffing and delivery capacity. The framework permits appointment to multiple lots, subject to meeting each lot’s requirements.

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Notice Information

Notice Title

Holiday Activities and Food (HAF) Programme Framework

Notice Description

The London Borough of Hounslow is seeking to establish a multi-supplier Framework for the delivery of the Holiday Activities and Food (HAF) Programme. The HAF Programme provides eligible children and young people with access to enriching activities, physical activity and nutritious food during school holiday periods, in accordance with Department for Education HAF requirements. The Framework will be divided into four Lots: Lot 1 - West: Feltham, Hanworth and Bedfont - up to 10 Framework Providers Lot 2 - Central: Hounslow, Cranford and Heston - up to 9 Framework Providers Lot 3 - East: Chiswick, Brentford and Isleworth - up to 8 Framework Providers Lot 4 - SEND: Borough-wide specialist SEND provision - up to 6 Framework Providers Tenderers may apply for one or more Lots and may be appointed to multiple Lots where they meet the applicable requirements. The estimated total value of the Framework is PS807,200 over the four-year Framework term. Appointment to the Framework does not guarantee any minimum level or value of work. Services will be commissioned through individual Call-Off Contracts in accordance with the terms of the Framework Agreement. Call-Offs may be awarded without reopening competition or following a competitive selection process, as provided for within the Framework. The proposed Framework term is 1 March 2027 to 28 February 2031.

Lot Information

West - Feltham, Hanworth and Bedfont

Delivery of Holiday Activities and Food (HAF) Programme services across Feltham, Hanworth and Bedfont. Providers will be required to deliver compliant HAF provision for eligible children and young people during school holiday periods, including nutritious food, enriching activities, physical activity, healthy lifestyles support and signposting. Up to 10 Framework Providers may be appointed to this Lot.

Renewal: The Framework will have an initial term of two years, with the option for the Authority to extend for up to a further two years in two separate 12-month periods (2+1+1). Any extension will be subject to continued Department for Education HAF funding, satisfactory performance, ongoing service requirements and approval by the Authority. There is no commitment or guarantee that either extension will be exercised.

Central - Hounslow, Cranford and Heston

Delivery of Holiday Activities and Food (HAF) Programme services across Hounslow, Cranford and Heston. Providers will be required to deliver compliant HAF provision for eligible children and young people during school holiday periods, including nutritious food, enriching activities, physical activity, healthy lifestyles support and signposting. Up to 9 Framework Providers may be appointed to this Lot.

Renewal: The Framework will have an initial term of two years, with the option for the Authority to extend for up to a further two years in two separate 12-month periods (2+1+1). Any extension will be subject to continued Department for Education HAF funding, satisfactory performance, ongoing service requirements and approval by the Authority. There is no commitment or guarantee that either extension will be exercised.

East - Chiswick, Brentford and Isleworth

Delivery of Holiday Activities and Food (HAF) Programme services across Chiswick, Brentford and Isleworth. Providers will be required to deliver compliant HAF provision for eligible children and young people during school holiday periods, including nutritious food, enriching activities, physical activity, healthy lifestyles support and signposting. Up to 8 Framework Providers may be appointed to this Lot.

Renewal: The Framework will have an initial term of two years, with the option for the Authority to extend for up to a further two years in two separate 12-month periods (2+1+1). Any extension will be subject to continued Department for Education HAF funding, satisfactory performance, ongoing service requirements and approval by the Authority. There is no commitment or guarantee that either extension will be exercised.

(HAF) Specialist SEND Provisions

Delivery of specialist Holiday Activities and Food (HAF) Programme provision for eligible children and young people with special educational needs and disabilities across the London Borough of Hounslow. Providers will be required to demonstrate appropriate specialist capability, staffing, accessibility and support arrangements to meet individual needs while delivering the wider HAF requirements. Up to 6 Framework Providers may be appointed to this Lot.

Renewal: The Framework will have an initial term of two years, with the option for the Authority to extend for up to a further two years in two separate 12-month periods (2+1+1). Any extension will be subject to continued Department for Education HAF funding, satisfactory performance, ongoing service requirements and approval by the Authority. There is no commitment or guarantee that either extension will be exercised.

Planning Information

The London Borough of Hounslow carried out preliminary market engagement with existing and prospective Holiday Activities and Food (HAF) providers on 15/07/2026, delivered virtually across two provider engagement sessions.. The engagement provided information on the Council's proposed approach to the future HAF Framework and gave providers an opportunity to understand the proposed requirements, raise questions and provide feedback on the delivery model and procurement approach. The engagement covered the anticipated scope of HAF services, delivery requirements, provider capacity, geographical coverage, inclusion and SEND provision, pricing considerations and the proposed commissioning arrangements. Providers were able to raise clarification questions and provide feedback during and following the engagement. Feedback received was considered in developing the final procurement documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f394
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084610-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

80 - Education and training services

85 - Health and social work services

CPV Codes

55243000 - Children's holiday-camp services

55523100 - School-meal services

80000000 - Education and training services

85311200 - Welfare services for the handicapped

85311300 - Welfare services for children and young people

85312120 - Daycare services for handicapped children and young people

Notice Value(s)

Tender Value
£807,200 £500K-£1M
Lots Value
£807,200 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20261 weeks ago
Submission Deadline
7 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 1 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Hounslow
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HOUNSLOW, LONDON
Postcode
TW3 3EB
Postcode Area
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
TLI75 Hounslow and Richmond upon Thames
Local Authority
Hounslow
Electoral Ward
Hounslow West
Westminster Constituency
Feltham and Heston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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