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ID691 - Door Entry Systems

TRENT & DOVE HOUSING LIMITED

This public procurement record has 1 release in its history.

Tender

08 Sep 2026 at 12:44

UK4 - Tender Notice
Summary of the contracting process

Trent & Dove Housing Limited is procuring planned and reactive maintenance services for door entry and electronic security systems across its housing portfolio in Burton upon Trent and the surrounding area. The requirement covers servicing, inspections, testing, preventative maintenance, fault attendance, repairs, emergency and make-safe responses, and associated works. Systems include door entry and access control, CCTV serving communal entrances, intruder alarms, warden call systems, automatic and powered doors, gates and barriers, door closers, assisted-opening systems, hold-open devices and automatic-release equipment. The contractor will also provide component replacement, condition and dilapidation surveys, asset validation, certification, electronic reporting, and information on condition, obsolescence and lifecycle requirements to support future investment. This is a building-installations repair and maintenance service, including alarm-system work.

The procurement reached tender: suppliers were invited to submit a request to participate in Stage 1 of a two-stage competitive flexible procedure, with successful suppliers then invited to Stage 2. The deadline for enquiries was 1 October 2026 at 11:00 UTC, and the request-to-participate deadline was 8 October 2026 at 11:00 UTC. Offers are submitted electronically through the eSourcing Data supplier portal. The award decision is due by 13 January 2027. The contract is expected to run from 1 April 2027 to 31 March 2030, with two possible 12-month extensions, giving a maximum end date of 31 March 2032. Its maximum estimated value is £600,000 gross over five years. Quality carries 60% and price 40%.

This opportunity suits an experienced contractor able to service, inspect, test, maintain and repair a broad range of electronic security and access systems in occupied housing environments. Suppliers should be capable of responding to routine faults, emergencies and make-safe requirements, replacing components, and delivering planned preventative maintenance alongside reactive work. Relevant technical capability includes door entry, access control, communal CCTV, intruder alarms, warden call systems, powered doors, automatic gates and barriers, door closers, assisted-opening equipment and release devices. The requirement also favours businesses able to complete surveys, validate assets, issue certification, maintain accurate electronic records and provide lifecycle and obsolescence information. Stage 1 assesses conditions of participation; Stage 2 assesses technical quality, social value and price. The procurement is identified as suitable for small and medium-sized enterprises.

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Notice Information

Notice Title

ID691 - Door Entry Systems

Notice Description

Trent & Dove Housing is seeking to appoint a suitably qualified and experienced contractor to provide planned servicing, inspection, testing, maintenance, reactive repairs and associated works for door entry and associated electronic security systems across its housing portfolio. The scope includes door entry and access-control systems, CCTV systems associated with communal entrances, intruder alarms, warden call systems, automatic and powered doors, automatic gates and barriers, door closers, assisted-opening systems, hold-open and automatic-release devices, together with associated interfaces and equipment included within the Contract. The Contract will include planned preventative servicing and safety inspections, reactive fault attendance and repair, emergency and make-safe responses, component replacement, system condition and dilapidation surveys, asset validation, certification, electronic reporting and the provision of condition, obsolescence and lifecycle information to support future planned investment. The procurement will be conducted as a two-stage Competitive Flexible Procedure under the Procurement Act 2023. Stage 1 will assess suppliers against the Conditions of Participation and other requirements set out in the procurement documents. Suppliers that successfully meet the Stage 1 requirements and are selected to progress will be invited to participate in Stage 2, which will include evaluation of Quality, Social Value and Price in accordance with the published award criteria. The proposed Contract will be based on the JCT Measured Term Contract 2024, incorporating Trent & Dove Housing's amendments. The intended contract term is three years, with the option to extend by up to two further periods of one year (3+1+1). The anticipated maximum Contract value is approximately PS600,000 over the full five-year term. The services will be delivered across Trent & Dove Housing's housing portfolio in Burton upon Trent and the surrounding area. Further details of the requirements, procurement process, participation conditions and Stage 1 submission requirements are contained within the procurement documents made available through the eSourcing Data portal.

Lot Information

Lot 1

Options: Two optional 12-month extensions. The maximum contract term, including both extensions, is five years, ending 31 March 2032.

Renewal: The initial contract term will be three years, with the option to extend for up to two further periods of 12 months each (3+1+1), at Trent & Dove Housing's sole discretion and subject to satisfactory performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f473
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084857-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45312000 - Alarm system and antenna installation work

45312200 - Burglar-alarm system installation work

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 1 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRENT & DOVE HOUSING LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURTON UPON TRENT
Postcode
DE14 1BL
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
East Staffordshire
Electoral Ward
Burton & Eton
Westminster Constituency
Burton and Uttoxeter

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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