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Paradigm Trust - provision of HR & MIS system & Payroll Services

Paradigm Trust

This public procurement record has 1 release in its history.

Tender

08 Sep 2026 at 14:27

UK4 - Tender Notice
Summary of the contracting process

Paradigm Trust is procuring an HR and management information system (HR/MIS) together with payroll services for its UK operations. The requirement covers three possible lots: a standalone HR/MIS system, standalone payroll services, or a combined HR/MIS and payroll service. The system lot concerns software and information systems, while the payroll lot concerns payroll management. Suppliers may therefore offer technology, managed payroll, or an integrated service covering both functions. Delivery is across the United Kingdom. Paradigm Trust is the public-sector buying organisation. The requirement is classified primarily as goods because of the software element, although the payroll and combined lots include significant service provision. The opportunity is suitable for small and medium-sized enterprises and voluntary, community and social enterprises.

The process has reached tender: Paradigm Trust invited offers through an open procedure. Questions were due by 24 September 2026 at 12:00, and tender submissions were due by 5 October 2026 at 12:00. The intended award period ends on 1 June 2027 at 23:59, with contracts scheduled from 1 June 2027 to 31 May 2030. Each lot allows two 12-month extensions, with a maximum end date of 31 May 2032. The estimated overall value is £830,000 excluding tax and £996,000 including tax. Lot 1, HR/MIS, is £250,000 excluding tax (£300,000 including tax); Lot 2, payroll, is £150,000 (£180,000); and Lot 3, combined services, is £430,000 (£516,000). Evaluation is 70% technical and professional ability and 30% price for every lot.

This opportunity suits suppliers able to provide and support an HR and management information platform, deliver payroll management, or combine both capabilities in one service. The three-lot structure allows a specialist HR/MIS provider, a payroll bureau or technology provider, and an integrated HR and payroll supplier to compete for the relevant scope. Bidders should be able to demonstrate strong technical and professional ability, since this carries 70% of the evaluation weighting and is therefore more important than price. The arrangement is also explicitly suitable for SMEs and voluntary, community and social enterprises, making it relevant to smaller specialist providers as well as larger established suppliers. Suppliers should assess whether they can support UK delivery and a service expected to run for several years, including possible extensions.

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Notice Information

Notice Title

Paradigm Trust - provision of HR & MIS system & Payroll Services

Notice Description

Paradigm Trust (the "Authority") is issuing this Invitation to Tender ("ITT") in connection with the competitive procurement of an HR MIS system and payroll services

Lot Information

HR/MIS System

Provision of HR/MIS System

Renewal: Extensions allowed: Yes (2 x 12 months)

Payroll Services

Provision of Payroll Services

Renewal: Extensions allowed: Yes (2 x 12 months)

Combined HR/MIS and Payroll

Combined HR/MIS System and Payroll Services

Renewal: Extensions allowed: Yes (2 x 12 months)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f4ad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084947-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

79211110 - Payroll management services

Notice Value(s)

Tender Value
£830,000 £500K-£1M
Lots Value
£830,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
5 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2027 - 31 May 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Paradigm Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E14 0PT
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
Not specified
Local Authority
Tower Hamlets
Electoral Ward
Lansbury
Westminster Constituency
Poplar and Limehouse

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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