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Market Engagement Notice for the Provision of FMS Managed Services

NHS Wales Shared Services Partnership-Procurement Services

This public procurement record has 1 release in its history.

Planning

09 Sep 2026 at 17:15

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, is exploring managed services for its national finance, procurement and warehouse management systems. The service would support an Oracle e-Business Suite application and related auxiliary services, Qlik Sense business intelligence reporting, OCR intelligent scanning, warehouse management and other reporting systems. The work is primarily IT managed support and consultancy, including supply-chain capabilities for warehouse management and the rollout and further development of discrete manufacturing processes in a regulated environment. Delivery would support Health Boards, Trusts, Special Health Authorities and hosted organisations across Wales. The requirement relates to existing perpetual Oracle licences and excludes migration of the e-Business application to a software-as-a-service model.

This is a preliminary market engagement exercise at the planning stage, not a formal procurement or call for competition. NHS Wales expects to use supplier feedback to refine the scope, service model and future procurement strategy. Suppliers are expected to express interest and request the Market Engagement Briefing Document by 2 October 2026. Structured engagement sessions are planned for 5, 8 and 14 October 2026, with 10 sessions available. The anticipated contract is a single lot for services, planned to run from 1 April 2028 to 31 March 2033, with renewal possible up to 31 March 2037. The estimated value is £8 million excluding VAT, or £9.6 million including VAT. A future notice is anticipated on 23 November 2026.

This engagement will suit established Oracle E-Business Suite managed-service providers with demonstrable supply-chain expertise, particularly in warehouse management systems and discrete manufacturing environments. Relevant suppliers should be able to support enterprise finance, procurement and inventory operations, associated reporting platforms, OCR scanning and wider business systems in a regulated public-sector setting. The buyer is seeking evidence of service capacity, delivery approaches, innovation and commercial models, as well as indicative rates. It also wants insight into artificial-intelligence development and the potential benefits of deploying AI through Oracle E-Business Suite. Businesses should therefore be prepared to explain their Oracle support capability, supply-chain delivery model, warehouse and manufacturing experience, capacity, and approach to innovation without relying on a software-as-a-service migration.

How relevant is this notice?

Notice Information

Notice Title

Market Engagement Notice for the Provision of FMS Managed Services

Notice Description

NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre University NHS Trust, are issuing this Market Engagement Notice to engage with the suppliers to gather feedback on market capabilities and capacity for the provision of managed services to support the operation of a finance, procurement and warehouse management system. The Central Team eBusiness Services (CTeS), within NWSSP, manage and supervise several core national enterprise systems which are used by Health Boards, Trusts, Special Heath Authorities, and Hosted Organisations, in Wales. These systems are collectively known as the FMS Enterprise System and include: - An e-Business Application System, including auxiliary services, which is facilitated through the Oracle eBusiness suite. - A Business Intelligence (BI) reporting system, facilitated through Qlik Sense. - An OCR Intelligent Scanning Management System - A Warehouse Management System - Other BI Reporting Systems The purpose of this market engagement exercise is to gather greater insight into the market's capacity and capabilities in relation to provision of managed services and NWSSP are specifically seeking engagement from suppliers who are e-Business Suite experts with supply chain capabilities specifically covering warehouse management and who can also support to roll out and further development of discrete manufacturing processes within a regulated environment. The analysis of feedback obtained from this exercise will allow NWSSP to further develop its strategy and refine its service delivery requirements ahead of any potential procurement. The main objectives of this exercise are to: - Assess the level of interest in the marketplace from suppliers who can support the Oracle eBusiness Suite (EBS), - Test market capability and capacity, - Validate the proposed scope and service model, - Understand delivery approaches, innovations and commercial models and indicative rates, and - Explore development and innovation in relation to AI and the benefits that may be realised with its deployment through the Oracle eBusiness Suite. The provision of the Oracle EBS is facilitated through existing perpetual licences, and the scope of this engagement exercise does not include migrating the e-Business Application System to a Software as a Service (SaaS) model. This exercise is not a formal procurement process, does not constitute a call for competition and does not commit NHS Wales to any future procurement. However, information gathered through this engagement will help inform the development, scope and future direction of the project. Suppliers can express their interest in this process and request a copy of the Market Engagement Briefing Document, which contains further details on the requirement and engagement process, by contacting Chris Squires (christopher.squires@wales.nhs.uk). When submitting an expression of interest, suppliers are requested to confirm that they acknowledge and understand that: - the proposed managed service requirement relates specifically to Oracle E-Business Suite (Oracle EBS) and does not include support for Software-as-a-Service (SaaS) solutions; - they have the necessary supply chain capabilities to support the requirements of the service; and - they possess the capability and expertise to support the development of warehouse management systems within discrete manufacturing environments. Suppliers will have the opportunity to participate in a structured engagement session which are scheduled for the 5th, 8th and 14th October. There are 10 sessions available and these will be allocated on a first come first served basis. However, NWSSP reserves the right, at its sole discretion, to make additional sessions available should there be sufficient interest from the market. No guarantee is given that additional sessions will be offered.

Planning Information

Suppliers can express their interest in this process and request a copy of the Market Engagement Briefing Document, which contains further details on the requirement and engagement process, by contacting Chris Squires (christopher.squires@wales.nhs.uk). When submitting an expression of interest, suppliers are requested to confirm that they acknowledge and understand that: - the proposed managed service requirement relates specifically to Oracle E-Business Suite (Oracle EBS) and does not include support for Software-as-a-Service (SaaS) solutions; - they have the necessary supply chain capabilities to support the requirements of the service; and - they possess the capability and expertise to support the development of warehouse management systems within discrete manufacturing environments. Suppliers will have the opportunity to participate in a structured engagement session which are scheduled for the 5th, 8th and 14th October. There are 10 sessions available and these will be allocated on a first come first served basis. However, NWSSP reserves the right, at its sole discretion, to make additional sessions available should there be sufficient interest from the market. No guarantee is given that additional sessions will be offered.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f605
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085559-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48430000 - Inventory management software package

48440000 - Financial analysis and accounting software package

48490000 - Procurement software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£8,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Sep 20266 days ago
Submission Deadline
Not specified
Future Notice Date
23 Nov 20263 months to go
Award Date
Not specified
Contract Period
1 Apr 2028 - 31 Mar 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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