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Cashless Catering and School Meal Ordering System

Ted Wragg Multi-academy Trust

This public procurement record has 1 release in its history.

Planning

10 Sep 2026 at 12:13

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Ted Wragg Multi Academy Trust is exploring a modern cashless catering, school meal ordering and payment service for its estate of primary, secondary and all-through schools. The requirement is a service-led combination of catering technology, software and information systems, canteen management, IT support and application hosting. It may cover the supply of relevant catering equipment, online or hosted meal-ordering functionality, cashless payment facilities and integrations with existing school systems. The Trust is seeking to understand available technologies, service models, integration options, implementation approaches and emerging innovations before developing its future requirement. Delivery would support schools operated by the Trust in England. The anticipated service is suitable for suppliers able to combine education catering operations with reliable digital ordering and payment platforms.

This procurement is at preliminary market-engagement and planning stage; it is not a call for competition, tender, supplier shortlisting or pre-qualification exercise. The Trust expects to use responses to shape its procurement strategy and future specification. Organisations interested in contributing to the Request for Information were expected to submit a response by 25 September 2026 at 17:00. The Trust indicated that a subsequent notice may be published around 1 January 2027. The planned contract period is 1 September 2027 to 31 August 2030, with renewal possible until 31 August 2032. There is one planned lot, marked as suitable for small and medium-sized enterprises. The record does not set out a procurement method, award criteria or contract value at this stage.

This exercise will suit suppliers already delivering cashless catering, school meal ordering, payment or canteen-management systems, particularly those serving mixed school estates. Relevant businesses are likely to include software providers, hosted application specialists, catering technology firms, payment solution providers, systems integrators and managed IT service companies. The Trust is specifically looking for evidence of current market capability, different delivery and integration models, innovative features, implementation approaches and emerging developments. A strong response would therefore explain how the service works across primary, secondary and all-through schools, how it connects with other systems, and how implementation and ongoing support are delivered. The planned lot is identified as suitable for SMEs, so smaller specialist suppliers and partnerships with complementary catering, technology or integration capability may be well placed to prepare for the future procurement.

How relevant is this notice?

Notice Information

Notice Title

Cashless Catering and School Meal Ordering System

Notice Description

Ted Wragg Multi Academy Trust is undertaking preliminary market engagement to better understand the market for modern school cashless catering, meal ordering and payment solutions. The Trust currently operates a mixture of primary, secondary, and all-through schools and wishes to gather information on available technologies, service models, integrations, innovations and implementation approaches. The information received will be used solely to understand current market capability, available delivery and integration models, indicative commercial approaches and emerging developments. It may also inform the Trust's procurement strategy and the development of a future specification. This exercise does not constitute a call for competition, tender process, supplier shortlisting exercise or pre-qualification process.

Planning Information

The Request for Information (RfI) document can be accessed through the tendering portal at: https://in-tendhost.co.uk/tedwraggtrust/ If an organisation is interested in responding to the RfI, click on 'Register', fill in the required details and click on 'Register My Company'. An email with confirmation of your email and password will then be sent. This will allow organisations to access the project and submit a response. The deadline to complete and submit a response is 25 September 2026, 17:00.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f6b6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085833-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

48 - Software package and information systems

55 - Hotel, restaurant and retail trade services

72 - IT services: consulting, software development, Internet and support

CPV Codes

39310000 - Catering equipment

48000000 - Software package and information systems

55512000 - Canteen management services

72000000 - IT services: consulting, software development, Internet and support

72416000 - Application service providers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20266 days ago
Submission Deadline
Not specified
Future Notice Date
1 Jan 20274 months to go
Award Date
Not specified
Contract Period
1 Sep 2027 - 31 Aug 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ted Wragg Multi-academy Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX2 7NL
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK4 Devon
Local Authority
Exeter
Electoral Ward
St Loyes
Westminster Constituency
Exmouth and Exeter East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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