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Menin Gate Soundscape

COMMONWEALTH WAR GRAVES COMMISSION

This public procurement record has 1 release in its history.

Tender

10 Sep 2026 at 15:50

UK4 - Tender Notice
Summary of the contracting process

The Commonwealth War Graves Commission is commissioning an immersive soundscape installation and supporting activations at the Menin Gate Memorial in Ypres/Ieper, Belgium, to commemorate the memorial’s centenary in 2027. The requirement is a public-facing cultural and commemorative installation combining sound and audio-visual equipment, installation of sound equipment and commissioning of public lighting installations. The work is classified as a service and covers one lot. It may suit suppliers able to develop and deliver an immersive visitor experience, coordinate creative content with technical installation, and work within a significant heritage and remembrance setting. Delivery is in Belgium, at the Menin Gate Memorial. The buyer is the Commonwealth War Graves Commission, a public authority responsible for the procurement.

The procurement has reached tender: the Commonwealth War Graves Commission invited offers through a below-threshold open competition. Bids must be submitted electronically through the CWGC e-Procurement portal, with enquiries also handled through the portal. The buyer set 30 October 2026 at 17:00 UTC as the enquiry deadline and 16 November 2026 at 12:00 UTC as the bid deadline. The estimated contract period is 1 January 2027 to 1 December 2027. The estimated value is EUR 87,000 excluding VAT, or EUR 104,440 including VAT. There is one lot. The award criteria are detailed in the invitation-to-tender documents available through the e-Procurement portal. Electronic submission is allowed.

This opportunity suits creative production companies, sound designers, audio-visual specialists, lighting and technical installation contractors, and firms able to combine these capabilities for a commemorative public installation. Relevant strengths include designing immersive sound experiences, supplying or integrating audio-visual equipment, installing and commissioning sound systems, and coordinating public lighting works. Suppliers will need the capacity to deliver and support the installation in Belgium during the 2027 contract period, including collaboration across creative, technical and site-delivery functions. The requirement is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises, so smaller specialist firms and mission-led organisations may be well placed to compete. Portal registration requires a current health and safety policy or statement.

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Notice Information

Notice Title

Menin Gate Soundscape

Notice Description

The Commonwealth War Graves Commission (CWGC) is seeking proposals from appropriate suppliers for the creation of an immersive soundscape installation and supporting activations at the Menin Gate Memorial in Ypres/Ieper Belgium to commemorate the Gate's centenary in 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f736
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086047-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

32321200 - Audio-visual equipment

50232110 - Commissioning of public lighting installations

51313000 - Installation services of sound equipment

Notice Value(s)

Tender Value
£87,000 Under £100K
Lots Value
£87,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20265 days ago
Submission Deadline
16 Nov 20263 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 1 Dec 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COMMONWEALTH WAR GRAVES COMMISSION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDENHEAD
Postcode
SL6 7DX
Postcode Area
Slough
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Windsor and Maidenhead
Electoral Ward
St Mary's
Westminster Constituency
Maidenhead

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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