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Server Infrastructure Upgrade & Maintenance

Lancaster & Morecambe College

This public procurement record has 1 release in its history.

Tender

11 Sep 2026 at 11:54

UK4 - Tender Notice
Summary of the contracting process

Lancaster and Morecambe College is procuring new server infrastructure and associated software to upgrade its IT environment, including supply, delivery and installation. The requirement also includes ongoing maintenance and support for the equipment and software delivered. This is an information systems, server and IT support requirement, with an element of computer training services. The work is for the College’s Morecambe Road campus in Lancaster, serving a wider educational organisation across Lancashire, South Cumbria and North Yorkshire. The College supports approximately 1,500 on-site students and employs around 500 staff. The project forms part of the College’s planned seven-year refresh cycle for its service provision.

The procurement has reached tender: the College invited offers through an open competitive flexible procedure. Suppliers submit an Initial Tender, after which the College may award on that basis or hold dialogue to explore and refine requirements before inviting Final Tenders. Questions were due by 24 September 2026 at 12:00. Tenders were due by 6 October 2026 at 12:00, with the award decision due by 22 October 2026. There is one lot, with a five-year contract from 4 November 2026 to 3 November 2031 and options to extend by two further 12-month periods, up to 3 November 2033. The total estimated gross value is £500,000; the lot is recorded as AED 500,000. Evaluation is based on delivery quality at 60% and price at 40%.

This opportunity suits an established IT infrastructure supplier able to design or specify an appropriate server environment, supply compatible hardware and software, deliver to a college campus and complete installation. The successful supplier must also provide dependable ongoing maintenance and support for the installed solution, so relevant service-desk, infrastructure management and fault-resolution capability will be important. Suppliers with experience delivering server upgrades for mid-sized organisations, particularly education or other multi-user environments, are well placed to understand the operational requirements. The scale is suitable for a provider able to support around 1,500 students and 500 staff, maintain continuity during an upgrade and sustain the service over the initial contract term and potential extensions. The requirement calls for a suitably qualified supplier; the published information does not identify a specific accreditation.

How relevant is this notice?

Notice Information

Notice Title

Server Infrastructure Upgrade & Maintenance

Notice Description

Lancaster & Morecambe College seeks a suitably qualified supplier to supply, deliver, and install, new server infrastructure and software, for this server upgrade project. The appointed supplier will also provide an on-going maintenance support contract covering the deliverables for this project. This forms part of a 7-year refresh cycle of it's service provision. Lancaster & Morecambe College (LMC) has been providing further education and training at its Morecambe Road campus for over 50 years. The College delivers high quality academic, vocational and work-based learning programmes and is committed to inspiring and developing individuals and businesses. LMC serves a wide geographical catchment area across Lancashire, South Cumbria and North Yorkshire. The College supports approximately 1,500 on-site students and employs around 500 staff, reflecting a mid-sized further education organisation.

Lot Information

Lot 1

Renewal: Maintenance Support Contract. Initial 5-year term, with the option to extend by up to two further periods of 12 months each, giving a maximum of 7 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f7e3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086338-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

80 - Education and training services

CPV Codes

48800000 - Information systems and servers

48821000 - Network servers

72000000 - IT services: consulting, software development, Internet and support

80533100 - Computer training services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20265 days ago
Submission Deadline
6 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Nov 2026 - 3 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lancaster & Morecambe College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LANCASTER
Postcode
LA1 2TY
Postcode Area
Lancaster
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD44 Lancaster and Wyre
Delivery Location
TLD44 Lancaster and Wyre
Local Authority
Lancaster
Electoral Ward
Torrisholme
Westminster Constituency
Morecambe and Lunesdale

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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