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Fleet and Workshop Management System

The North Yorkshire Council

This public procurement record has 1 release in its history.

Award

11 Sep 2026 at 12:43

Award Notice
Summary of the contracting process

The North Yorkshire Council bought an integrated fleet and workshop management system for itself and NY Highways. The service covers the operational, compliance, maintenance and financial management of fleet assets, together with fleet management, reporting and operational support. This is a software-related service, including fleet-management software and information systems. Delivery is in North Yorkshire. The requirement is relevant to suppliers providing fleet, vehicle-asset or workshop-management platforms, particularly those able to combine maintenance planning, compliance controls, financial management, operational workflows and reporting in one system. It is a council requirement rather than a standalone supply of vehicles, workshop equipment or routine vehicle maintenance, so businesses focused only on those activities are unlikely to be suitable. The buyer is The North Yorkshire Council, a local authority.

The procurement has been awarded and the contract is active. The council used a limited further competition under YPO DPS 1117 Fleet Management Solutions, without a separate call for competition. Four bids were recorded. Evaluation was weighted 70% to quality and 30% to price. FREEWAY FLEET SYSTEMS LIMITED was awarded the contract. The contract value is £616,504.96 excluding any stated tax treatment, in GBP, and it was signed on 27 July 2026. The procurement record gives an option period from 1 September 2029 to 31 August 2031, followed by a further option period from 1 September 2031 to 31 August 2033. The single lot is recorded as cancelled, although the related award and contract are active; the award outcome therefore takes precedence for understanding the completed procurement.

This award shows demand for a substantial, integrated fleet and workshop-management capability within a local-authority highways environment. A credible competitor for a future requirement of this type would need a proven software platform covering fleet records, workshop operations, planned and reactive maintenance, statutory and operational compliance, financial controls and management reporting. The system would need to support day-to-day operational users as well as provide reliable information for governance, cost control and asset decisions. Experience delivering to councils, highways organisations or similarly complex fleet operators would strengthen a supplier’s position, as would the capacity to implement, integrate, support and develop a live operational system. The selected supplier was an SME, indicating that specialist providers can compete through focused capability rather than only large corporate scale.

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Notice Information

Notice Title

Fleet and Workshop Management System

Notice Description

Integrated Fleet Management System for North Yorkshire Council and NY Highways, providing fleet management, reporting and operational support services.

Lot Information

Lot 1

The procurement is for the provision of a Fleet and Workshop Management System to support the operational, compliance, maintenance, and financial management of fleet assets used by North Yorkshire Council and NY Highways.

Options: 1 September 2029- 31 August 2031 1 September 2031- 31 August 2033

Procurement Information

The contract was awarded following a further competition under YPO DPS 1117 Fleet Management Solutions, established in accordance with the Public Contracts Regulations 2015. No separate contract notice was required.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f800
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086387-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72260000 - Software-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£616,504 £500K-£1M

Notice Dates

Publication Date
11 Sep 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The North Yorkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE2 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Supplier Information

Number of Suppliers
1
Supplier Name

Freeway Fleet Systems Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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