Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Provision of Multi Functional Devices

Truro & Penwith Academy Trust

This public procurement record has 1 release in its history.

Award

15 Sep 2026 at 14:01

Award Notice
Summary of the contracting process

Truro & Penwith Academy Trust procured multifunctional device services and print management software for its education estate. The requirement covered multifunctional devices and associated hardware, software, consumables and replacement parts, together with installation, maintenance, removal, disposal and user training. The procurement also included photocopiers and ongoing photocopier maintenance. The Trust is based in Truro, and the services were intended for delivery across its sites in Cornwall and the Isles of Scilly. This is a managed print and document-output requirement rather than a one-off equipment purchase, so relevant suppliers are those able to combine device provision with software, consumables, lifecycle support and training. The procurement is categorised as services, with the equipment element centred on photocopiers and multifunctional devices.

The procurement has reached completion: Vision Group (Holdings) PLC was awarded the multifunctional devices requirement and holds an active contract. The contract was signed on 22 January 2025 for £648,000 including the stated contract value currency, GBP. The procedure was a limited award without prior publication of a call for competition, using an award route stated to be outside the scope of the relevant directive. Four bids were recorded. Evaluation weighted qualitative considerations at 60% and price at 40%. The requirement was arranged as one lot, with two possible further 12-month extensions described as a 3+1+1 structure. The award and contract are active, although the associated lot is recorded as cancelled.

This procurement demonstrates demand from a multi-site academy trust for an integrated managed print service, combining a device fleet with print management software and the full equipment lifecycle. A credible future competitor would need to supply and support multifunctional devices at education-estate scale, manage consumables and replacement parts, install and remove equipment, dispose of redundant devices responsibly, and provide user training. Strong maintenance and service-response capability would be important because the requirement includes ongoing support rather than simple supply. Suppliers should also be able to evidence a technically strong solution, since quality carried greater weight than price in the evaluation. The recorded award to a large specialist provider and four submitted bids indicate a competitive market in which operational capacity and service quality matter alongside cost.

How relevant is this notice?

Notice Information

Notice Title

Provision of Multi Functional Devices

Notice Description

Provision of Multifunctional Device Services and Print Management Software.

Lot Information

Lot 1

Provision of Multifunctional Device Services to the Trust: Multi-Functional Devices (MFD's) and Print Management Software, including the supply of hardware, software, consumables, and replacement parts as well as the provision of installation, maintenance, removal, disposal, and training services to the Client.

Options: Two further 12-month extensions (3+1+1)

Procurement Information

Not applicable: error in Contract Award Notice process; system unable to recognise previous notices as follows: 2024/S 000-010465 2024/S 000-010474 The original opportunity was published by an external organisation operating on behalf of Truro and Penwith Academy Trust (refer notice 2024/S 000-010465) so unable to link previous notices under this Contract Award Notice and publish.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06fa32
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087330-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

CPV Codes

30121100 - Photocopiers

50313200 - Photocopier maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£648,000 £500K-£1M

Notice Dates

Publication Date
15 Sep 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Truro & Penwith Academy Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TRURO
Postcode
TR4 9LD
Postcode Area
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
TLK3 Cornwall and Isles of Scilly
Local Authority
Cornwall
Electoral Ward
Threemilestone & Chacewater
Westminster Constituency
Truro and Falmouth

Supplier Information

Number of Suppliers
1
Supplier Name

Vision Group (Holdings) Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...