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PLA26135 Bay of Lights - Video Mapping

Torbay Council

This public procurement record has 1 release in its history.

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18 Sep 2026 at 12:08

UK7 - Contract Details Notice
Summary of the contracting process

Torbay Council commissioned video mapping services for the Bay of Lights 2026 event. The requirement covers the creation and delivery of projected visual content for an event setting, combining motion picture and video production services with event services. The work is associated with Torbay and the council is based at Town Hall in Torquay. This is a specialist creative production and live-event delivery requirement, rather than a general marketing, film or routine audio-visual supply contract. Businesses relevant to this requirement include video mapping studios, projection-mapping producers, event production companies and suppliers able to combine visual content production with the technical delivery of an event installation in the Torbay area. The named service classifications are motion picture and video production services (CPV 92111000) and event services (CPV 79952000).

The procurement has been completed and awarded, with one active award to The Media Workshop Ltd. Torbay Council used a direct procedure below the applicable threshold, without competition, for a single lot. The contract was signed on 6 August 2026 and runs from 7 August 2026 to 8 January 2027. Its value is £37,500 excluding VAT and £45,000 including VAT. The contract is recorded as active, while the tender is complete. The available record identifies the procurement route and service scope but does not set out a scored evaluation model or separate award criteria. The award covers the video mapping and event-service requirement for Bay of Lights 2026 and was made to The Media Workshop Ltd, an SME based in Buckfastleigh.

This award demonstrates demand from Torbay Council for a supplier able to deliver video mapping as part of a public event, combining creative video production with practical event delivery. A credible competitor for a future requirement would need experience producing projection-ready visual content and coordinating its presentation in a live event environment. Relevant capability is likely to include creative direction, motion graphics or video production, projection-mapping delivery, technical planning and on-site event coordination. The selected supplier is identified as an SME, showing that the requirement was delivered by a smaller specialist business rather than necessarily a large events contractor. Firms with a demonstrable portfolio of video-mapping or comparable public-facing event installations would be best placed to assess this buyer’s recurring need.

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Notice Information

Notice Title

PLA26135 Bay of Lights - Video Mapping

Notice Description

Video Mapping during the Bay of Lights 2026 event

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077556
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088631-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

79952000 - Event services

92111000 - Motion picture and video production services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£37,500 Under £100K

Notice Dates

Publication Date
18 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Aug 2026 - 8 Jan 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Torbay Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TORQUAY
Postcode
TQ1 3DR
Postcode Area
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK42 Torbay
Delivery Location
Not specified
Local Authority
Torbay
Electoral Ward
Tormohun
Westminster Constituency
Torbay

Supplier Information

Number of Suppliers
1
Supplier Name

The Media Workshop

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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