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Installation, Maintenance and Dismantling of the Matlock Bath Illuminations' Lighting

Derbyshire Dales District Council

This public procurement record has 1 release in its history.

Tender

21 Sep 2026 at 13:20

UK4 - Tender Notice
Summary of the contracting process

Derbyshire Dales District Council is procuring a single supplier to install, operate, maintain and dismantle decorative lighting for the Matlock Bath Illuminations. The work covers wiring, switchgear, flood lamps, fluorescent tubes and related electrical equipment, providing safe illumination of natural features and electrical support during event nights. The event is held in Derwent Gardens, the Water Gardens and Lovers’ Walks on the south side of Matlock Bath. It runs across eight weekends during September and October, with occasional activity in November, and attracts approximately 50,000 ticket sales each season. This is an electrical installation, outdoor event lighting and maintenance services requirement, suited to suppliers able to deliver a complete lighting service at a public visitor event.

The procurement has reached tender: the council invited offers through an open procedure, with submissions managed electronically through its e-tendering system. Questions had to be submitted by 21 October 2026 at 16:00, and tenders were due by 6 November 2026 at 12:00. The evaluation and award decision was scheduled for completion by 4 December 2026 at 23:59. The contract is estimated to run from 16 August 2027 to 30 November 2029, covering the 2027, 2028 and 2029 events, with options for annual extensions to a maximum end date of 30 November 2031. The estimated value is £203,280 excluding VAT, or £243,936 including VAT. Price and quality each carry 50% of the evaluation weighting.

This opportunity suits SMEs and specialist electrical contractors with the capability to design, install, commission, operate, maintain and dismantle outdoor illumination for a recurring public event. Suppliers should be able to manage wiring, switchgear, flood lamps, fluorescent tubes and other lighting equipment safely across natural and visitor-sensitive areas, while providing reliable electrical support on event nights. The requirement calls for evidence of economic and financial standing, appropriate insurance cover and legal capacity. Bidders must also meet conditions concerning the Modern Slavery Act 2015, organisational standards and qualifications, quality management, health and safety, environmental legislation, equality and human rights. Capacity to handle additional event nights, higher attendance and expanded lighting areas would support the optional services and extensions.

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Notice Information

Notice Title

Installation, Maintenance and Dismantling of the Matlock Bath Illuminations' Lighting

Notice Description

Derbyshire Dales District Council (the Council) is seeking a single Supplier to erect, maintain and dismantle the decorative lights for the 2027, 2028 and 2029 Matlock Bath Illuminations event. Matlock Bath Illuminations is a family event which operates within Derwent Gardens, the Water Gardens and Lovers' Walks areas located on the south side of the village in Matlock Bath. The requirements include the utilisation of wiring, switchgear, flood lamps and fluorescent tubes to effectively and safely light the natural features of the area and provide electrical support on event nights. The event takes place over 8 weekends during September and October and occasionally November. Each year will consist of 16 nights; the provisional 2027 event dates are: Saturday 11, 18, 25, September & 2, 9, 16, 23, 30 October Sunday 19, 26 September, 3, 10, 17, 24 and 31 October Friday 29 October Confirmed event night dates will be notified in March each year. The event sells approximately 50,000 tickets during the season (dependant on cancellation due to weather conditions). The initial contract period is 27 months, to cover the 2027, 2028 and 2029 events. The contract is estimated to commence 16 August 2027 and expire 30 November 2029. There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs.

Lot Information

Lot 1

Options: Additional services may be needed to cover additional event nights and / or increased event capacity. Additional electrical lighting and equipment may be needed for additional lighting areas at the event and replacement of existing equipment

Renewal: There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07766e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089143-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

50 - Repair and maintenance services

CPV Codes

31500000 - Lighting equipment and electric lamps

45311000 - Electrical wiring and fitting work

45316100 - Installation of outdoor illumination equipment

50232110 - Commissioning of public lighting installations

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

Notice Value(s)

Tender Value
£203,280 £100K-£500K
Lots Value
£203,280 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 2026Today
Submission Deadline
6 Nov 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Aug 2027 - 30 Nov 2029 2-3 years
Recurrence
2030-09-23

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derbyshire Dales District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MATLOCK
Postcode
DE4 3NN
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF13 South and West Derbyshire
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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