Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Provision of Servicing and Maintenance of Chiller (HVAC) and AC units to Kingston University

Kingston University

This public procurement record has 2 releases in its history.

TenderUpdate

21 Sep 2026 at 17:36

UK4 - Tender Notice
Tender

21 Sep 2026 at 17:25

UK4 - Tender Notice
Summary of the contracting process

Kingston University Higher Education Corporation is seeking a specialist contractor for servicing and maintaining its chiller, heating, ventilation and air-conditioning equipment. The service covers planned preventative maintenance, including routine servicing, inspection and testing; reactive call-outs to investigate faults, make systems safe and complete repairs; planned repairs, upgrades, modifications, installations and other minor works; and an annual asset and condition appraisal. The supplier will provide these services under a formal Service Level Agreement, covering equipment within the contract scope. The work is delivered for Kingston University in the United Kingdom. This is a building engineering and HVAC maintenance services requirement, including inspection of ventilation systems, repair and maintenance of plant, and preventive maintenance of heating and cooling equipment.

The process reached tender: Kingston University invited offers through an open procedure. It is a single-lot procurement, with electronic submission allowed in English through the university’s supplier portal. Enquiries had to be submitted by 14 October 2026 at 17:00, and tenders by 21 October 2026 at 12:00. The estimated value is £500,000 excluding VAT and £600,000 including VAT. The initial contract period runs from 1 January 2027 to 31 December 2029, with an option for up to two further individual years. The intended award decision date is 25 November 2026. Evaluation covers supplier information and participation conditions, knowledge and experience, delivery and quality, and price, with the most advantageous tender selected.

This opportunity suits an HVAC or building-services maintenance contractor with demonstrated capability, expertise and experience in servicing chillers, air-conditioning units, heating and ventilation systems. Suppliers must be able to plan and deliver preventative maintenance in line with statutory obligations, British Standards, risk assessments and manufacturers’ recommendations. The requirement also favours firms with the operational capacity to provide prioritised reactive call-outs, emergency out-of-hours attendance, fault investigation, safe isolation or de-risking, and repairs. Relevant experience should include planned remediation, upgrades, modifications, installations and minor works, alongside annual asset-condition reviews and lifecycle recommendations. Bidders will need to show a clear understanding of the university’s requirements, consistent service quality and any added value they can provide.

How relevant is this notice?

Notice Information

Notice Title

Provision of Servicing and Maintenance of Chiller (HVAC) and AC units to Kingston University

Notice Description

The services required consist of the following deliverables, to be covered under a formal Service Level Agreement: Planned Preventative Maintenance (PPM) - routine servicing, inspecting and testing to an agreed schedule, according to statutory obligations, British Standards, risk assessments and manufacturer's recommendations. Reactive Maintenance - a call-out service with on-site response in accordance with set priorities, including emergency out-of-hours provision, to investigate faults and issues, make safe or 'de-risk' and repair. Planned Maintenance and Minor Works - planned repair and remediation identified from PPM and reactive attendance, or upgrade, modification, installation and other assistance on request from the University. Asset and Condition Appraisal - annual verification and condition review of systems within contract scope, making recommendations regarding life cycle renewal and planned maintenance priorities.

Lot Information

Lot 1

Renewal: There is an option to extend it for up to two further individual years beyond the Initial Term, subject to the satisfactory delivery of services and at the University's sole discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0776e4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089365-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

45259000 - Repair and maintenance of plant

45259300 - Heating-plant repair and maintenance work

50000000 - Repair and maintenance services

50324200 - Preventive maintenance services

50720000 - Repair and maintenance services of central heating

71314310 - Heating engineering services for buildings

71315410 - Inspection of ventilation system

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 2026Today
Submission Deadline
21 Oct 20265 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
2031-09-21

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kingston University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KINGSTON UPON THAMES
Postcode
KT1 2EE
Postcode Area
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
TLI63 Merton, Kingston upon Thames and Sutton
Local Authority
Kingston upon Thames
Electoral Ward
Kingston Town
Westminster Constituency
Kingston and Surbiton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...