Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

ALLTWEN FRANKING MACHINE

NHS Wales Shared Services Partnership-Procurement Services

This public procurement record has 1 release in its history.

Award

22 Sep 2026 at 14:10

Award Notice
Summary of the contracting process

Betsi Cadwaladr University Health Board procured a franking machine service for high-volume postal operations. The machine is used to send essential patient communications and corporate mail, calculate postage accurately, apply discounted postal rates, print prepaid postal marks and track departmental spending. The requirement is a service centred on postage-franking equipment rather than general IT support, although it was classified under IT services. Delivery is for the Health Board’s operations in North Wales. NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, acted as the buying and central purchasing organisation. The requirement supports secure, controlled and cost-conscious mailing across the Health Board, with particular relevance to suppliers of franking machines, associated software, postage-management systems and operational support.

The procurement is complete and was awarded following a limited procedure without prior publication of a competition notice. The stated rationale was that the incumbent supplier was retained after no suitable tenders or requests to participate had resulted from a restricted procedure. One electronic bid was received, from an SME, and the award was made on price. Quadient UK Limited and Quadient UK were named as the awarded suppliers. The contract was signed on 18 September 2026 and is active, with a value of £122,820. The procurement involved a framework agreement. The requirement was structured as one lot, and that lot is recorded as cancelled even though an active award and contract are recorded against it. No contract duration or end date is provided.

This award shows that the Health Board’s mailing operation requires dependable franking equipment capable of handling large volumes of essential patient and corporate communications. A credible future competitor would need to provide accurate postage calculation, prepaid postal-mark printing, access to postal discounts and reliable tracking of departmental expenditure. Suppliers should also be able to support secure, controlled use across a healthcare organisation, where interruptions could affect important patient communications. The successful route was a restricted, incumbent-led award with a single electronic bid, and the selected supplier was recorded as an SME. Businesses with proven franking-machine capability, strong service support, postage-management software and experience maintaining reliable equipment for high-volume institutional mail are therefore the closest fit for this buyer’s recurring requirement.

How relevant is this notice?

Notice Information

Notice Title

ALLTWEN FRANKING MACHINE

Notice Description

BETSI CADWALDR UNIVERSITY HEALTH CARE ARE PROCURRING FOR ALTWEN FRANKING MACHINES

Lot Information

Lot 1

Betsi Cadwaladr University Health Board use this franking machine to post large volumes of essential patient communications and corporate mail. They ensure precise postage calculations and secure significant discounts compared to standard stamps. This franking machine print prepaid postal marks and track spending across the department.

Procurement Information

incumbent supplier

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07779a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089672-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

72 - IT services: consulting, software development, Internet and support

CPV Codes

30144100 - Postage-franking machines

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£122,820 £100K-£500K

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

QUADIENT UK LIMITED

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...