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PHS01627 Storage, Collation & Distribution of PHS Marketing Materials

Public Health Scotland

This public procurement record has 1 release in its history.

Planning

23 Sep 2026 at 14:34

Planning Notice
Summary of the contracting process

Public Health Scotland intends to procure a storage, collation and distribution service for its public health campaigns and publications. The work covers two strands: picking, packing and delivering individual orders from the publications catalogue, and assembling and distributing bespoke campaign materials to an address list. Publications will be supplied to the contractor by Public Health Scotland’s print contractors. The supplier must also provide an online stock management system for the Authority’s Logistics Team, with live stock levels, movement history and downloadable reports, advance notice of incoming stock, delivery evidence where possible, and information on stock being picked or marked for recycling. This is warehousing and distribution work, including print-material distribution (CPV 63120000). Delivery is in Scotland.

This is at the planning stage: Public Health Scotland has set out an intention to procure, but there is no invitation to tender yet. The buyer expects to publish a future notice on 30 November 2026. It expects the contract to be awarded in April 2027 and to start on 1 June 2027. The planned term is two years, with an option to extend for a further two years. The stated estimated value is £1,000,000. The procurement is arranged as one lot. The planned scope covers the Authority’s campaigns and publications; the buyer reports an average of around 25 campaigns and 1,000 publication orders each year. No evaluation criteria or participation requirements are set out at this planning stage.

This work is best suited to suppliers able to manage warehouse stock and fulfil both routine individual publication orders and campaign-specific bulk collation and distribution. Relevant capability includes accurate picking and packing, handling address databases, coordinating deliveries from print contractors, and distributing materials reliably to recipients across Scotland. Suppliers will also need to provide and maintain an online stock-management platform that supports real-time inventory visibility, searchable movement records and downloadable reports, incoming-stock notifications, and proof of delivery where available. The system must help the Authority track stock during dispatch and identify items for recycling. The expected workload spans recurring publications and multiple public health campaigns, so bidders should be prepared to handle varied order types and ongoing logistics alongside campaign peaks. The buyer has not yet set out specific accreditations or minimum experience requirements.

How relevant is this notice?

Notice Information

Notice Title

PHS01627 Storage, Collation & Distribution of PHS Marketing Materials

Notice Description

Public Health Scotland is seeking to put in place a contract for the provision of a storage, collation and distribution service for all of The Authority's public health campaigns and publications which can range from order fulfilment of stock publications to specific campaigns

Lot Information

Lot 1

Public Health Scotland is seeking to put in place a contract for the provision of a storage, collation and distribution service for all of The Authority's public health campaigns and publications, which can range from order fulfilment of stock publications to specific campaigns. On average, the Authority runs around 25 campaigns and receives around 1000 orders for publications per annum. Publications are delivered to the supplier by our Print contractors. The contract will be composed of two main elements: Element 1 is publication distribution - this involves picking, packing and delivery of individual single orders placed by clients from the PHS catalogue of publications. Element 2 is campaign distribution - this involves the collation and distribution of bespoke campaign materials to an address database provided. Online Reporting System The contractor will provide an online stock management system that the Authority's Logistics Team will require to have access to. The system should contain the following: Real time stock levels Historical reports on all movements of stock and ability to download The ability for the Authority to create pre-receipts or ASNs to give notification of stock deliveries into the warehouse The ability to view proof of deliveries for all orders where possible Access to miscellaneous information such as the stock line code, picked stock that is in the process of leaving the warehouse and the ability to notify of stock that is to be recycled.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0778b7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090184-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63120000 - Storage and warehousing services

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
30 Nov 20262 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Public Health Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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