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Preliminary Market Engagement: Electronic Archiving and Retrieval Solution for WHSCT

Procurement and Logistics Service (PaLS)

This public procurement record has 1 release in its history.

Planning

24 Sep 2026 at 12:27

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Procurement and Logistics Service (PaLS), on behalf of the Business Services Organisation, is preparing an electronic archiving and retrieval solution for the Western Health and Social Care Trust within Health and Social Care Northern Ireland. The requirement is for document management and imaging software, including scanning, image processing and archiving, alongside related IT services such as software development, consulting and support. The solution is intended for the Trust’s electronic records and retrieval needs. The work is in Northern Ireland; the buyer is based in Belfast. This is a planned procurement, preceded by market engagement to inform the design of a future competition. Suppliers of healthcare records or document management systems, imaging and archiving platforms, and associated implementation and support services may find the requirement relevant.

The process is at planning: PaLS is conducting preliminary market engagement ahead of a future public competition, and has not invited tenders. The buyer is seeking supplier views through a questionnaire, with clarification requests expected by 8 October 2026 at 15:00. The stated planning period for the lot runs from 24 September to 15 October 2026. The buyer has not set out the expected competition procedure, evaluation criteria or contract value; the recorded £1 is not a meaningful estimate of the requirement’s commercial scale. Suppliers should note that taking part in the engagement does not commit them to participate in a later tender. The questionnaire instructions and engagement documents are available through the eTendersNI procurement portal.

This is an early opportunity for suppliers to influence how a future electronic archiving and retrieval competition is shaped. It is likely to suit providers with experience in enterprise document management, electronic records capture and retrieval, scanning and image processing, and secure digital archiving for complex organisations. Software suppliers able to provide implementation, integration, development and ongoing support could also be relevant. The buyer is seeking market input on the forthcoming requirement; businesses with practical knowledge of deploying and supporting such systems in healthcare or similarly regulated settings are well placed to offer useful responses. The eventual competition may interest both specialist software vendors and service providers able to deliver a complete solution, but engagement participation does not guarantee a role in the later competition.

How relevant is this notice?

Notice Information

Notice Title

Preliminary Market Engagement: Electronic Archiving and Retrieval Solution for WHSCT

Notice Description

This Preliminary Market Engagement (PME) is being published by Business Services Organisation (BSO) Procurement and Logistics Service (PaLS) for the purposes of informing and engaging with potential service providers regarding the upcoming public competition for an Electronic Archiving and Retrieval Solution for the Western Health and Social Care Trust (WHSCT) within Health and Social Care Northern Ireland (HSCNI). To this end, this market view will be obtained through the completion of a questionnaire. Instructions for the completion of the questionnaire are available via the eTendersNI CfT [Ref: 6725524] and relevant preliminary market engagement documents. Suppliers should note that any interest shown does not constitute a commitment to participate in any future tendering exercise.

Planning Information

Clarifications should be issued via the eTendersNI messaging portal by no later than 15:00 on the above date.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07796b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090526-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48311000 - Document management software package

48318000 - Scanner software package

48328000 - Image-processing software package

48329000 - Imaging and archiving system

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 Sep 2026 - 15 Oct 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Procurement and Logistics Service (PaLS)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT12 6HU
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Blackstaff
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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